Senior Administrator

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Looking to take the next step in your administration career?

Maw Civil Pty Ltd is seeking a highly motivated and organised Office Administrator to join our busy construction team in Dromana. This full-time position is a fantastic opportunity for someone who enjoys variety, thrives in a fast-paced environment, and wants to be part of a company making a big impact in the civil construction industry.

With a competitive salary package, friendly team culture, and long-term career potential, this is a role where your contributions will really matter.

About Us

Maw Civil is a leading civil construction company delivering high quality projects to government, corporate and private clients. We deliver a range of projects, from subdivisions, streetscapes, carparks, footpaths, roads, roundabouts and the like, sporting ovals, outdoor courts as well as dams and wetlands. We're known for doing quality work and looking after our people. We value practical problem-solvers, great communication, and people who genuinely want to contribute to a positive team culture.

This role is your chance to contribute to the team's success and enhance project delivery right across the Mornington Peninsula and afar.

About the Role

Reporting to senior management (Finance, Construction and General Managers) you'll play a key role in keeping our operations running smoothly. From supporting project managers to coordinating invoices, job data, tenders and internal communications, this role offers plenty of variety and autonomy — with the support you need to succeed.

Key Responsibilities

As the Senior Office Administrator, you'll play a vital role in supporting daily operations across finance, project administration, and office management. Your responsibilities will include:

• General office and administrative tasks
• Electronic AP invoice processing
• Monthly claims and invoice tracking
• Supporting employees with digital field tools
• Supporting project managers with project and administrative tasks
• Assisting with tenders, RFT submissions, job setups, and budgeting documents
• Maintaining internal records, registers, and KPI data
• Coordinating fuel orders and providing ongoing admin support to senior management

What we are looking for

• Solid administration experience (construction or similar industry desirable)
• Strong organisational and multitasking skills
• Must have strong Excel experience to handle BOQs, budget calculations and software imports
• Good working knowledge of cloud-based systems (Workbench, Office365, Hubdoc or similar programs) highly desirable
• Excellent attention to detail and ability to manage competing priorities
• Confident communicator who can support field and office staff alike
• A flexible, can-do attitude and willingness to take ownership of your role

Seniority level

• Seniority levelMid-Senior level

Employment type

• Employment typeFull-time

Job function

• Job functionInformation Technology
• IndustriesCivil Engineering

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