Senior Administrative Coordinator

3 days ago

Sydney, New South Wales, Australia beBeeExecutive Full time $35,000 - $45,000
Job Description

We are seeking a highly skilled and experienced Executive Assistant to provide high-level administrative and coordination support to the Project Director of a major infrastructure project. This is a unique opportunity to contribute to one of Australia's most significant infrastructure projects while supporting senior leadership at the highest level.

This role will involve coordinating comprehensive travel plans, including international travel arrangements, visas, accommodation, and transportation. You will schedule and manage meetings, appointments, and events, ensuring optimal use of the Director's time. Additionally, you will prioritise and triage matters requiring the Director's attention, redirecting to appropriate team members when necessary.

You will also be responsible for managing all incoming and outgoing communications, including emails, workflows, and correspondence. Handling expense claims and managing conflicting priorities with agility and sound judgement will be key aspects of this role.

Key Responsibilities

  • Coordinate comprehensive travel plans, including international travel arrangements, visas, accommodation, and transportation.
  • Schedule and manage meetings, appointments, and events, ensuring optimal use of the Director's time.
  • Prioritise and triage matters requiring the Director's attention, redirecting to appropriate team members when necessary.
  • Manage all incoming and outgoing communications, including emails, workflows, and correspondence.
  • Handle expense claims and manage conflicting priorities with agility and sound judgement.

Requirements

To be successful in this role, you will need to have:

Tertiary qualifications in business or management, or equivalent industry experience.

A minimum of 5 years providing high-level administrative support to senior management.

Experience within the construction industry is highly regarded but not essential.

Proficiency in Google Suite and Microsoft Office applications.

Excellent communication and interpersonal skills with the ability to liaise professionally at all levels.

A high level of confidentiality, attention to detail, and ability to meet deadlines.

A current Class C Driver's Licence.

Benefits

This is a unique opportunity to work on a landmark infrastructure project, play a key role in shaping the future of Australia, and work alongside passionate and highly skilled professionals.

You will receive a competitive salary and benefits package, with accommodation and travel costs included. Opportunities for professional development and career growth will also be available.

This role will suit an individual who is proactive, detail-oriented, and thrives in fast-paced, high-stakes environments.

About Us

We are a dynamic and innovative organisation committed to delivering exceptional results in a collaborative and supportive environment.

We value our employees' contributions and offer opportunities for growth and development.

Join our team and be part of a world-class organisation that makes a real difference.

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