Office Coordinator

5 days ago

Sydney, New South Wales, Australia Appen Limited Full time

About Appen Limited

Appen Limited is a leading provider of AI enablement services for critical tasks such as model improvement, supervision, and evaluation. To achieve this, we leverage our global workforce of skilled professionals, speaking over 180 languages and dialects, representing 130 countries. In addition, we utilize advanced AI-assisted data annotation platforms to collect and label various types of data like images, text, speech, audio, and video.

Our data is crucial for building and continuously improving the world's most innovative artificial intelligence systems, and Appen Limited is trusted by the world's largest technology companies. With the growing interest in generative AI, Appen Limited is helping leaders in automotive, financial services, retail, healthcare, and governments gain confidence in deploying world-class AI products.

At Appen Limited, we are driven by a purpose to ensure all models are helpful, honest, and harmless, so we firmly believe in unlocking the power of AI to build a better world. We have a culture that values perspective, growth, and innovation, and we are customer-obsessed, action-oriented, and celebrate winning together.

At Appen Limited, we are committed to creating an inclusive and diverse workplace. We are an equal opportunity employer that does not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

We are seeking an Office Coordinator to manage our front desk daily and maintain the smooth running of the office. The ideal candidate will perform a variety of administrative and clerical tasks, including coordinating office activities and operations to secure efficiency and compliance with company policies. The Office Coordinator will be the first point of contact internally and externally, offering administrative support across the organization, assisting with in-house projects, liaising with Building Management to keep stock of office supplies, and placing orders when necessary.

Key Responsibilities:

  1. Greet and welcome guests/visitors and direct them to the appropriate person.
  2. Manage courier bookings, deliveries, and correspondence (letters, packages, etc.).
  3. Provide basic and accurate information to in-person and email enquiries.
  4. Keep updated records of office expenses and costs, and reconcile credit card expenses for executives.
  5. Manage Investor communications and relations.
  6. Develop processes/procedures to aid operations and ensure efficiency and compliance to policies.
  7. Arrange domestic and international travel and accommodation as required for teams/support events.
  8. Maintain office security by following safety procedures and controlling access via the reception desk (issuing visitor badges and office access cards).
  9. Order office and kitchen supplies and keep an inventory of stock.
  10. Catering for office or arranging team events.
  11. Ensure the reception area, meeting rooms, and kitchen are tidy and presentable.
  12. Monitor meeting calendars and assist with room bookings.
  13. Assist teams with ad hoc projects and tasks.
  14. Perform other clerical receptionist duties such as filing, photocopying, scanning, and archiving.

Qualifications:

  1. Proven experience as an office administrator, office assistant, or relevant role.
  2. Experience as a Receptionist, Front Office, Customer Service Representative, or similar role.
  3. High school completion; completed tertiary degree is ideal (college completion or business school).
  4. Excellent organizational skills.
  5. Great written and interpersonal communication skills.
  6. Ability to be resourceful, problem solve, and proactive when issues arise.
  7. Multitasking and time-management skills, know how to prioritize tasks.
  8. Professional attitude and appearance; customer service attitude.
  9. Proficiency in Microsoft Office applications.

Salary: $45,000 - $45,000 a year

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