Office Coordinator

3 days ago

Sydney, New South Wales, Australia Class Limited Full time

About Us

Class Limited is a subsidiary of HUB24 Limited, a leading provider of integrated platforms, technology, and data solutions for financial institutions, accountants, private banks, and their clients. Our company delivers innovative product and technology solutions to empower better financial futures, together.

Our Vision

We aim to reimagine a simpler, more automated world for our customers through innovation and technology leadership. We reimagine solutions through the smart application of technology to make processing and data connection painless and by simplifying complex customer problems.

The Role

We are seeking a dynamic Office Coordinator to be the face of our company, providing exceptional service to visitors, ensuring the seamless operation of our office, and enhancing team cohesion and the overall employee experience with a positive and proactive attitude.

Key Responsibilities:

  • Maintain a welcoming reception area that reflects the company's brand.
  • Greet visitors and manage incoming communications.
  • Ensure office cleanliness and organization.
  • Oversee office supplies and inventory, including restocking.
  • Coordinate maintenance and liaise with vendors for office services.
  • Organize and execute internal events, meetings, and celebrations.
  • Support employee engagement, cultural events, and company-wide initiatives.
  • Provide administrative support to the operations team, including training coordination and material preparation.
  • Assist the Executive Assistant with calendar management, scheduling, and travel arrangements.
  • Prepare reports, presentations, and documentation, while supporting new employee onboarding and office safety regulations.

Key Requirements:

  • Previous experience in office management or administrative roles.
  • Strong organizational and multitasking skills.
  • Excellent communication and interpersonal abilities.
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
  • Skills in event planning and coordination.
  • Ability to work independently and in a team.
  • Positive attitude with a focus on exceptional service.
  • Capability to handle confidential information with discretion.
  • Adaptability to changing priorities and new tasks.
  • Willingness to work extended hours during events or peak periods, with alignment to company values and a commitment to a supportive workplace.

Employee Benefits

Employee Share Scheme: Receive tax-free shares on an annual basis (permanent employees only).

Unlimited Access to External and Internal Learning: Learn, grow, and develop with us.

Self-Funded and Bonus: Purchase 2 extra weeks of additional leave per year on top of your standard 4 weeks, plus an extra 5 days if you use your 20 days of leave within 12 months.

Enhanced Parental Leave: We offer 12 weeks of paid parental leave in addition to statutory government leave.

Flexible Working: We offer hybrid working arrangements.

HUBlife: Enjoy a huge range of discounts including health, wellness, and financial with our corporate partners.

Employee Assistance Program: Well-being Service provided to you plus your family members.

At Class Limited, we pride ourselves on being an inclusive employer of choice where our people can bring their whole selves to work and feel 100% safe and supported to do so.

We Value Diversity and Inclusion

We are committed to creating a workplace that is inclusive, respectful, and supportive of all employees, regardless of their background, culture, or identity. We believe that diversity and inclusion are essential to our success and strive to create a workplace where everyone feels valued, respected, and empowered to contribute their best work.

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