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Office Coordinator

2 months ago

Sydney, New South Wales, Australia HUB24 Limited Full time
About Us

HUB24 Limited is a leading provider of integrated platform, technology, and data solutions in the wealth industry. We strive to empower better financial futures for Australians by collaborating with the industry and leveraging our expertise.

The Role

We are seeking a highly organized and proactive Office Coordinator to join our team in Sydney. As the first point of contact for visitors and staff, you will be responsible for overseeing daily office operations, handling administrative tasks, and ensuring a smooth work environment.

Key Responsibilities:
  • Front Desk Support: Serve as the primary point of contact for visitors and staff, providing exceptional customer service and ensuring a positive first impression.
  • Office Operations: Oversee daily office tasks, including newspaper collection, mail distribution, and setup of kitchens and meeting rooms.
  • Logistics and Coordination: Coordinate Australia Post, MailPlus, and local and interstate courier accounts, ensuring timely and efficient delivery of packages and mail.
  • Staff Onboarding: Manage new staff onboarding, including issuing access cards, assigning lockers, and conducting building orientations.
  • WHS Support: Provide Work Health and Safety (WHS) support for the Sydney Office Manager, ensuring a safe and healthy work environment.
  • Access Management: Maintain access card and locker registers, and provide access reports to management.
  • Travel Arrangements: Organize travel arrangements and set up new traveller accounts, ensuring seamless travel experiences.
  • Event Planning: Plan and execute office and staff events in coordination with the People & Culture team and the local events committee.
  • Administrative Support: Assist Front of House with client meetings, provide lunch and ad hoc cover, and monitor and order office supplies.
Requirements:
  • Previous Experience: Previous experience in an office environment, hospitality, retail, or administration role.
  • Excellent Communication: Excellent personal presentation, written, and verbal communication skills.
  • Organizational Skills: Excellent organizational and time management skills, with the ability to prioritize tasks and manage multiple projects.
  • Liaison Skills: Ability to liaise with staff and visitors at all levels of seniority, ensuring effective communication and collaboration.
  • Initiative and Ownership: Ability to work independently and as part of the broader team, taking initiative and ownership of processes.
  • Attention to Detail: Attention to detail while performing different aspects of the role requirements.
  • Confidentiality: Ability to maintain confidentiality and discretion at all times.
  • Technical Skills: Competent skills in MS Office and Adobe, as well as skills in using internet applications and calendar management/reminder systems.
  • Company Values: Demonstrate commitment to achieving the Company's values and organizational behaviors.