Senior Administrative Support Specialist
1 week ago
Job Title:
Senior Administrative Support SpecialistThis is a unique opportunity to join our organization as a highly skilled Senior Administrative Support Specialist. As a key member of our team, you will play a vital role in providing high-level administrative support to our executive leadership.
About the Role:
We are seeking an exceptional individual who can provide proactive and efficient administrative support, ensuring seamless day-to-day operations. Your responsibilities will include calendar management, travel arrangements, meeting preparation, communication with stakeholders, onboarding support, and budget management.
Responsibilities:
- Calendar Management: Coordinate executives' schedules, resolving conflicts proactively, and managing global time zone differences for optimal scheduling.
- Travel Arrangements: Plan and coordinate domestic and international travel efficiently, ensuring compliance with company policies.
- Meeting and Presentation Support: Prepare materials for meetings and presentations, record meeting minutes, and follow up on action items.
- Communication and Stakeholder Management: Serve as primary contact for internal and external communications, foster positive relationships with stakeholders worldwide, and facilitate communication between executives and stakeholders.
- Onboarding Support: Coordinate onboarding schedules and training materials, support new employees during their transition.
- Budget and Expense Management: Manage budget activities and expense reports efficiently.
- General Responsibilities: Maintain an efficient filing system for documents, assist with special projects and office tasks, handle sensitive information with professionalism, and event coordination.
Required Skills and Qualifications:
- Experience supporting executives globally or in similar roles, showcasing your ability to handle administrative tasks effectively.
- Understanding of different time zones, ensuring efficient scheduling across regions.
- Ability to manage multiple tasks efficiently and maintain order in a complex environment.
- Strong verbal and written communication skills for professional interactions with stakeholders.
- Proficiency in managing relationships, including directing work for senior stakeholders.
- Proficiency in MS Office Suite and relevant tools for tasks like diary management and presentations.
- Understanding of business operations and a customer-focused approach.
- Meticulousness in maintaining accuracy in tasks and deliverables.
- Ability to set priorities, meet deadlines, and complete tasks effectively.
- Proactive teamwork and collaboration with colleagues.
- Willingness to identify and implement process improvements.
- Ability to handle sensitive information with discretion.
- Capacity to work independently in a dynamic environment.
- Prior experience in managing complex travel or supporting onboarding is advantageous.
Benefits:
- Hybrid work week policy allowing for flexibility and work-life balance.
- Career growth opportunities and regular annual and personal leave benefits.
- Volunteer leave and comprehensive paid parental leave scheme.
- Free travel insurance for you and your partner, great discounts through extensive travel partnerships, and continuous learning and development opportunities.
Why Choose Us:
- We value optimism, caring, togetherness, reliability, and determination.
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