Finance and Administration Specialist

7 days ago

Kent Town, South Australia Harrison McMillan Full time

Opportunity Overview
We are seeking a dedicated and proactive Accounts and Administration Officer to deliver precise and high-quality support to our expanding team.

  • Full-time, permanent position.
  • Collaborative and team-oriented workplace.
  • Diverse responsibilities in a dynamic role.

About Harrison McMillan
Harrison McMillan is a reputable engineering consultancy with a strong presence in South Australia and Queensland. We are recognized for our commitment to providing innovative solutions across a range of sectors, including residential, commercial, education, government, healthcare, aged care, and mining. Our expertise lies in delivering exceptional consulting services in structural and civil engineering.

Role Responsibilities
The Accounts Officer will play a crucial role in managing daily financial operations, ensuring the efficient processing of invoices, statements, and debt recovery. Key responsibilities include:

  • Overseeing the invoicing process to guarantee timely and accurate issuance of statements while addressing any payment discrepancies.
  • Monitoring outstanding debts and implementing effective strategies for debt collection to ensure prompt payments from clients.
  • Collaborating with engineers to track and manage Work in Progress (WIP) reports, ensuring accurate and timely invoicing.
  • Communicating effectively with team members, clients, and stakeholders to provide financial updates and resolve any issues.
  • Maintaining an organized finance department with up-to-date financial records that are easily accessible.
  • Assisting with general administrative tasks as required, including managing office supplies and supporting other departments.
  • Utilizing Microsoft Excel and Word for report creation, management, and analysis, ensuring data accuracy.
  • Performing additional ad-hoc duties as necessary.

Qualifications and Skills
The ideal candidate will possess:

  • Demonstrated experience in a finance role, ideally within a professional services or consultancy setting.
  • Strong background in invoicing, statements, and debt recovery.
  • Proficiency in Xero and a solid grasp of accounting principles.
  • Experience in managing WIP reports and ensuring accountability among team members.
  • Excellent written and verbal communication skills.
  • Outstanding organizational abilities with a keen attention to detail.
  • Capability to multitask and effectively manage time in a fast-paced environment.
  • Proficiency in Microsoft Excel and Word.
  • Willingness to assist with general administrative duties as needed.

This position is essential for enhancing the operational efficiency of our business and contributing to the overall success of our consultancy.

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