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Finance and Administration Specialist

2 months ago

Kent Town, South Australia Harrison McMillan Full time

Opportunity Overview
We are seeking a proactive and detail-oriented Finance and Administration Specialist to deliver high-quality support to our expanding team.

  • Permanent, full-time position.
  • Collaborative and team-oriented work environment.
  • Diverse responsibilities within a dynamic role.

About Harrison McMillan
Harrison McMillan is a reputable consultancy firm recognized for its exceptional performance in providing innovative solutions across multiple sectors. Our expertise encompasses structural and civil engineering, with a strong focus on projects in residential, commercial, education, government, healthcare, aged care, and mining industries.

Role Responsibilities
The Finance and Administration Specialist will facilitate daily financial operations, ensuring the efficient processing of invoices, statements, and debt recovery initiatives. This role entails precise management of the invoicing system, addressing payment discrepancies, and assisting in the monitoring of Work in Progress (WIP) reports in collaboration with the team. The Specialist will maintain organized financial documentation and support various administrative tasks as required.

Effective communication with team members, clients, and stakeholders is crucial for providing updates and resolving financial inquiries. Proficiency in Microsoft Excel, Word, and Xero will be essential for report management and data analysis. This position plays a vital role in enhancing the operational efficiency of the business and contributing to the overall success of the consultancy.

Key Responsibilities

  • Oversee the invoicing process, ensuring timely and accurate issuance of statements while investigating and resolving outstanding payment issues.
  • Monitor overdue accounts and implement effective debt collection strategies to secure timely payments from clients.
  • Collaborate with engineers to track and manage Work in Progress (WIP) reports, ensuring proper invoicing and accountability for financial responsibilities.
  • Communicate effectively with team members, clients, and stakeholders, providing clear financial updates and promptly addressing any issues.
  • Maintain an organized and efficient finance department, ensuring all financial records are current and easily accessible.
  • Assist with general administrative duties as needed, including managing office supplies and supporting other departments.
  • Utilize Excel and Word for report creation, management, and analysis, ensuring data accuracy and integrity.
  • Perform additional ad-hoc tasks as required.

Required Skills and Experience

  • Demonstrated experience in a finance role, ideally within a consultancy or professional services setting.
  • Strong background in invoicing, statements, and debt recovery.
  • Proficient in Xero and knowledgeable about accounting principles.
  • Experience with WIP reports and holding team members accountable for financial tasks.
  • Excellent written and verbal communication skills.
  • Exceptional organizational abilities with a strong attention to detail.
  • Capability to multitask and manage time effectively in a fast-paced environment.
  • Proficiency in Microsoft Excel and Word.
  • Willingness to assist with general administrative tasks as necessary.