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Financial Operations Coordinator

2 months ago

Kent Town, South Australia Harrison McMillan Full time
About the Role

We are seeking a highly motivated and organized Accounts Officer to join our team at Harrison McMillan. As a key member of our finance department, you will play a crucial role in ensuring the smooth processing of invoices, statements, and debt collection efforts.

Key Responsibilities
  • Manage the invoicing process, ensuring accurate and timely issuance of statements. Investigate and resolve any issues with outstanding payments.
  • Monitor outstanding debts and implement effective debt collection strategies to ensure timely payments from clients.
  • Collaborate with engineers to track and monitor Work in Progress (WIP) reports, ensuring jobs are invoiced correctly and promptly.
  • Communicate effectively with team members, clients, and stakeholders, providing clear and concise financial updates and resolving any issues promptly.
  • Maintain a well-organized and efficient finance department, ensuring all financial records are up to date and easily accessible.
  • Assist with general administrative duties, including answering phones, managing office supplies, and supporting other departments as needed.
  • Utilize Excel and Word to create, manage, and analyze reports, ensuring data integrity and accuracy.
Requirements
  • Proven experience in a finance role, preferably within a professional services or consultancy environment.
  • Strong experience with invoicing, statements, and debt collection.
  • Proficient in Xero with a solid understanding of accounting principles.
  • Experience working with WIP reports and holding team members accountable for their financial responsibilities.
  • Excellent communication skills, both written and verbal.
  • Exceptional organizational skills with a keen eye for detail.
  • Ability to multitask and manage time effectively in a fast-paced environment.
  • Proficiency in Microsoft Excel and Word.