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Finance and Administration Specialist

2 months ago

Kent Town, South Australia Harrison McMillan Full time

Opportunity Overview
We are seeking a dedicated and proactive Accounts and Administration Officer to deliver high-quality support to our expanding team.

  • Permanent, full-time position.
  • Collaborative and team-oriented work environment.
  • Diverse responsibilities in a dynamic role.

About Harrison McMillan
Harrison McMillan is a well-regarded engineering consultancy with a strong presence in South Australia and Queensland. Our firm is celebrated for its innovative solutions across multiple sectors, including residential, commercial, education, government, healthcare, aged care, and mining. We pride ourselves on providing expert consulting services in structural and civil engineering.

Role Responsibilities
The Accounts Officer plays a crucial role in the daily financial operations, ensuring efficient processing of invoices, statements, and debt recovery efforts. Key responsibilities include:

  • Overseeing the invoicing process to guarantee accurate and timely issuance of statements, while investigating and resolving payment discrepancies.
  • Monitoring outstanding debts and implementing effective strategies for debt collection to ensure prompt payments from clients.
  • Collaborating with engineers to track and manage Work in Progress (WIP) reports, ensuring accurate and timely invoicing.
  • Communicating effectively with team members, clients, and stakeholders to provide financial updates and resolve any issues swiftly.
  • Maintaining an organised finance department, ensuring all financial records are current and easily accessible.
  • Assisting with general administrative tasks as required, including phone management and office supply coordination.
  • Utilising Microsoft Excel and Word for report creation, management, and analysis, ensuring data accuracy and integrity.
  • Performing additional ad-hoc duties as necessary.

Qualifications and Skills
The ideal candidate will possess:

  • Demonstrated experience in a finance role, preferably within a consultancy or professional services setting.
  • Strong background in invoicing, statements, and debt collection.
  • Proficiency in Xero and a solid grasp of accounting principles.
  • Experience in managing WIP reports and ensuring accountability among team members.
  • Excellent written and verbal communication skills.
  • Exceptional organisational abilities with a keen attention to detail.
  • Capability to multitask and manage time effectively in a fast-paced environment.
  • Proficiency in Microsoft Excel and Word.
  • Willingness to assist with general administrative duties as needed.

This position is essential for enhancing the operational efficiency of our business and contributing to the overall success of our consultancy.