Senior Administrative Coordinator
3 weeks ago
We are seeking a highly skilled and experienced Executive Assistant to provide dedicated, high-level support to our senior leadership team.
As an Executive Assistant, you will be responsible for managing a dynamic calendar, coordinating important meetings, and handling sensitive communication with the highest level of discretion.
You will also play a key role in streamlining operations and helping senior leaders achieve strategic goals.
Key Responsibilities- Provide executive-level administrative support, including diary management, travel arrangements, and communication screening.
- Manage communications, determine priorities, and advise on matters requiring attention.
- Independently deal with matters requiring attention, action, or referral to the appropriate person.
- Ensure all requests are actioned in a timely and professional manner, including document preparation, collation, and distribution.
- Assist in coordinating papers and presentations for leadership and Board meetings.
- Create presentations and documents using Microsoft Office Suite, and proofread business-critical documents.
- Plan the operating rhythm for internal and external meetings, and facilitate these, including agenda preparation, document distribution, and action follow-up.
- Manage projects and events, and reconcile monthly credit card and cash expenses.
- Work collaboratively with the virtual team of Executive Assistants across the business.
- Experience supporting C-Suite executives.
- Advanced skills in Microsoft Office Suite, including SharePoint, Confluence, and Microsoft Teams advanced tools.
- Incredible organisational and proactive skills, with attention to detail.
- Discretion and tact when dealing with confidential, commercially sensitive, and personal information.
- Diligent attention to detail and consistency of output.
- Ability to multi-task and prioritise effectively, managing multiple and shifting demands.
Datacom is one of Australia and New Zealand's largest suppliers of Information Technology professional services.
We have a dynamic, agile, small business feel, with a unique culture and energy that you can feel from the moment you meet with us.
We care about our people and provide a range of perks, including social events, remote working, flexi-hours, and professional development courses.
You'll have the opportunity to learn, develop your career, connect, and bring your true self to work.
We operate at the forefront of technology to help Australia and New Zealand's largest enterprise organisations explore possibilities and solve their greatest challenges.
We want Datacom to be an inclusive and welcoming workplace for everyone, and we take pride in the steps we have taken and continue to take to make our environment fun and friendly, and our people feel supported.
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