Senior Administrative Coordinator
2 weeks ago
About the Role
BESIX Watpac is seeking an Executive Assistant to provide high-level administrative support to a Senior Executive on a fixed-term contract.
The key responsibilities of this position include:
- Proactive diary management, travel coordination, and efficient email management.
- Screening and managing incoming and outgoing communications, ensuring effective and timely responses.
- Scheduling meetings, events, and catering, while liaising with internal and external clients.
- Coordinating leadership team meetings and preparing materials as required.
- Processing accounts, invoices, and expense claims, ensuring accuracy and timeliness.
- Managing credit card reconciliation and other administrative tasks as needed.
Requirements
To be successful in this role, you will require:
- Experience in an Executive Assistant role, managing senior executives in a large organisation.
- Demonstrated focus on timeliness, accuracy, and punctuality, with a proven ability to produce high-quality reports and documents.
- Advanced knowledge of Microsoft Office, including Word, Excel, PowerPoint, and Outlook, with a willingness to learn new software as required.
- Ability to manage shifting work priorities, meet deadlines, and maintain a high level of professionalism and confidentiality.
- Excellent verbal and written communication skills, with the ability to build strong relationships with internal and external stakeholders.
About BESIX Watpac
We are committed to fostering a workplace where everyone is valued, supported, and respected. Our employees enjoy access to state-of-the-art offices, wellbeing programs, and corporate discounts. If you're passionate about delivering exceptional results and contributing to a dynamic team, we encourage you to apply.
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