Executive Support Professional

4 days ago

Canberra, ACT, Australia Hudson Australia Full time
Job Title: Executive Support Professional

About the Role:
Hudson Australia is seeking a highly skilled and experienced Executive Assistant to join our team. This 6-month fixed term contract will provide you with the opportunity to work in a dynamic environment, supporting senior executives and contributing to the success of our organization.

Key Responsibilities:
  • Calendar Management: You will be responsible for scheduling appointments, meetings, and events for senior executives and staff, ensuring that their time is utilized efficiently.
  • General Administration Support: Providing high-quality, accurate, timely, and professional administrative and logistical support to the team.
  • Travel Coordination: Managing branch finances and travel in line with allocated budgets, ensuring that all expenses are properly documented and accounted for.
  • Document Management: Drafting, editing, and proofreading documents, correspondence, and reports to a high standard, maintaining confidentiality and discretion when handling sensitive information.
  • Communication: Managing and prioritizing emails, phone calls, and other correspondence on behalf of senior executives, providing exceptional customer service and responding to inquiries in a timely manner.
  • Meeting Support: Attending meetings, taking accurate minutes, and following up on action items to ensure timely completion, providing updates and progress reports as required.
  • Confidentiality: Maintaining strict confidentiality of sensitive information and handling classified materials as required, adhering to company policies and procedures.


Requirements:
  • Demonstrated ability to provide high-level executive support in a fast-paced environment, with a strong focus on attention to detail and organizational skills.
  • Strong organizational and time management skills, with the ability to prioritize tasks and manage multiple projects simultaneously.
  • Well-developed interpersonal, liaison, and representational skills, with the ability to establish and maintain relationships with colleagues, stakeholders, and clients.
  • Excellent written and verbal communication skills, with the ability to communicate complex information in a clear and concise manner.
  • Proficiency in Microsoft Office Suite, with experience using various software applications to perform administrative tasks.
  • A high degree of discretion and professionalism, with the ability to maintain confidentiality and handle sensitive information with care.


Eligibility: Australian Citizen with existing Baseline clearance or eligible to obtain and maintain Baseline clearance.

Salary: $72,000 to $78,500 per annum, plus 15.4% Superannuation.

Working Hours: Full-time (Monday to Friday, 38 hours per week).

Flexible Working Arrangements: Hudson Australia offers flexible working arrangements, including up to 3 days of remote work per week.

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