Executive Support Specialist

2 weeks ago

Canberra, ACT, Australia Davidson Full time

About the Role

We are seeking an Executive Support Specialist to provide high-level administrative and executive support to the Vice President of a leading research institution renowned for its commitment to excellence in education and community engagement.

The Vice President and their Leadership team develop and implement strategies, policies and procedures to support the organisation to meet its operational needs and strategic goals.

About the Job

As an Executive Support Specialist, you will be responsible for ensuring the successful operation of the Vice President's diary and travel, providing high-level executive support.

You will develop and maintain relationships across the organisation and with external stakeholders in order to provide this support, exercising discretion, sound judgement and diplomacy in managing these relationships.

  • Diary management, email management, coordinating incoming and outgoing correspondence, and proactively resolving conflicting demands and commitments.
  • Oversight of booking and coordination of travel arrangements.
  • Coordinating purchase card reconciliations and reimbursements of expenses.
  • Coordinating various projects.
  • Undertaking background research, collating, analysing and presenting data to inform executive briefs.
  • Manage stakeholder relationships.
  • Coordinate record keeping and filing systems for business processes within the organisation.
  • Liaise and develop networks with stakeholders as appropriate.
  • Comply with all policies and procedures.
  • Perform other duties as requested.

About You

  • Demonstrated relevant experience in an executive support role in a complex environment.
  • Demonstrated experience in providing executive client service support and proven high-level interpersonal skills with the ability to consult, liaise and negotiate effectively with senior stakeholders in a culturally diverse environment.
  • Demonstrated high-level communication skills with experience producing business correspondence, reports and briefing papers.
  • Proven high level organisational skills and ability to prioritise own workload, using sound judgement, responding to and resolving rapidly evolving priorities, managing competing demands and delivering high quality outcomes.
  • Highly developed computer skills and proficiency using the Office suite, with advanced skills in Excel and Word.
  • A demonstrated understanding of equal opportunity principles and policies.

The Benefits

  • 12 month contract with opportunity of extension.
  • Centralised location with on site parking.
  • Contribute to initiatives that support First Nations communities.
  • Engage in a fast-paced, complex environment that fosters personal and professional growth.
  • Work alongside a dedicated leadership team and collaborate with diverse stakeholders.
  • Flexible working arrangements that support a healthy work-life balance.

Please apply by uploading your current resume in Microsoft Word format only (.doc or .docx). If you would like to have a confidential discussion, please contact Julia Beaconsfield on julia.beaconsfield@davidsonwp.com quoting reference JN -102024-38445. Want to know more about Davidson? Visit us at www.davidsonwp.com

  • High-Level Support Specialist for Executives

    2 weeks ago

    Canberra, ACT, Australia face2face Recruitment Full time

    Are you looking for a challenging and dynamic role that requires exceptional organizational and communication skills? As a High-Level Support Specialist for Executives, you will have the opportunity to work closely with senior leaders to ensure seamless day-to-day operations.About the Role:We are seeking a highly motivated and organized individual to join...

  • Executive Support Specialist

    3 weeks ago

    Canberra, ACT, Australia Administrative Review Tribunal Full time

    About the OpportunityThe Administrative Review Tribunal (ART) is seeking an experienced and organised candidate to join the new Executive Support section. As an Assistant Director, Executive Support, you will assist the Director Executive Support to deliver a range of support services to nominated senior members and staff in the Tribunal.This role is...

  • Executive Support Specialist

    2 weeks ago

    Canberra, ACT, Australia Davidson Full time

    About DavidsonWe are seeking an Executive Assistant to provide high-level administrative and executive support to the Vice President of a leading research institution renowned for its commitment to excellence in education and community engagement.The Vice President and their Leadership team develop and implement strategies, policies and procedures to support...

  • Executive Support Specialist

    3 weeks ago

    Canberra, ACT, Australia SOS Recruitment Full time

    Job OverviewWe are seeking an experienced Executive Assistant to join our team at the APS6 level.Key ResponsibilitiesProvide high-level administrative support to senior executives.Manage complex diaries and scheduling of visit programs.Identify and resolve administrative issues that impact service delivery.Assist with managing workflow, prioritizing...

  • Executive Support Specialist

    6 days ago

    Canberra, ACT, Australia APS Full time

    {"About the Role": "As an APS 4 Executive Assistant, you will provide high-level support to the Director General Integrated Air and Missile Defence. You will be part of a dynamic team that works collaboratively to achieve strategic priorities." ,"Key Responsibilities": "Executive Support - Provide administrative and organisational support to the Director...

  • Executive Support Specialist

    3 weeks ago

    Canberra, ACT, Australia relatbl Full time

    About the RoleWe are seeking a highly skilled Executive Assistant to provide exceptional administrative support to our senior leaders.This is a fantastic opportunity to work with a dynamic team and contribute to the success of our organization.The successful candidate will have a strong background in administration, excellent communication skills, and the...

  • Executive Support Officer

    3 weeks ago

    Canberra, ACT, Australia Elliott Gray Full time

    Executive Support OfficerWe are seeking a highly organized and proactive Executive Support Officer to join our team at Elliott Gray. This role involves providing high-level administrative support to senior executives, ensuring the smooth and efficient operation of their office.Key Responsibilities:Provide responsive and efficient administrative support...

  • Executive Support Officer

    2 weeks ago

    Canberra, ACT, Australia Elliott Gray Full time

    Executive Support OfficerWe are seeking an experienced and proactive Executive Support Officer to join our team at Elliott Gray. This role involves providing high-level administrative support to senior executives, ensuring the smooth and efficient operation of their office.Key Responsibilities:Provide responsive and efficient administrative support services...

  • Executive Support Officer

    2 weeks ago

    Canberra, ACT, Australia Elliott Gray Full time

    Executive Support OfficerWe are seeking an experienced and proactive Executive Support Officer to join our Federal Government client on a 12-month non-ongoing contract. This role involves providing high-level administrative support to senior executives, ensuring the smooth and efficient operation of their office.Key Responsibilities:Provide responsive and...

  • Senior Cardiac Nurse Specialist

    3 weeks ago

    Canberra, ACT, Australia HealthcareLink Support Full time

    Job Opportunity: Senior Cardiac Nurse SpecialistWe are seeking a highly skilled and experienced Registered Nurse to join our Cardiac Cath-Lab team on a full-time basis. As a Senior Cardiac Nurse Specialist, you will be responsible for delivering safe and evidence-based nursing care to patients undergoing coronary angiograms, pacemakers, angioplasty, EPS,...

  • Nurse Specialist

    4 weeks ago

    Canberra, ACT, Australia HealthcareLink Support Full time

    HealthcareLink Support is seeking a skilled Registered Nurse to join our team in the Coronary Care Unit. As a Registered Nurse, you will be responsible for delivering high-quality patient care, working closely with the multi-disciplinary team to ensure patient and staff safety. Your excellent interpersonal and customer service skills will be essential in...

  • Administrative Support Specialist

    2 months ago

    Canberra, ACT, Australia Randstad Full time

    Job Summary:We are seeking a highly skilled and organized Administrative Support Specialist to join our team at Randstad. As an Executive Assistant, you will play a crucial role in delivering exceptional support to our executive team, ensuring smooth operations and efficient administrative processes.Key Responsibilities:Calendar Management: Coordinate and...

  • Executive Support Officer

    1 month ago

    Canberra, ACT, Australia ACT Government Full time

    About the RoleThe ACT Government is seeking a highly skilled and experienced Executive Support Officer to provide administrative support to the Under Treasurer. This is a great opportunity for a high-performing individual to work with senior executives in the Treasury department.Key ResponsibilitiesManage the Under Treasurer's communications and...

  • Executive Support Officer

    2 weeks ago

    Canberra, ACT, Australia APS Full time

    About the RoleThe Department of Defence is seeking a highly motivated and organised individual to provide executive support to members of the senior leadership team. As an Executive Support Officer, you will manage the office of either an SES Band 1 / One Star Officer or an SES Band 2 / Two Star Officer, including calendar management, preparation of...

  • Senior Executive Support Officer

    6 days ago

    Canberra, ACT, Australia ACT Government Full time

    About the RoleThe ACT Government is seeking a highly skilled and experienced Senior Executive Support Officer to join the team. As the Chief of Staff to the Executive Group Manager, Finance and Infrastructure Group, you will provide high-level organisational and administrative support to the Executive Group Manager and serve as a liaison with Senior...

  • Nurse Specialist

    2 weeks ago

    Canberra, ACT, Australia HealthcareLink Support Full time

    About the RoleWe are seeking a skilled Registered Nurse to join our Anaesthetic Unit team. As a Registered Nurse, you will be responsible for delivering high-quality patient care, liaising with the multi-disciplinary team, and ensuring patient and staff safety.Key ResponsibilitiesDeliver evidence-based nursing careLiaise with the multi-disciplinary...

  • Executive Assistant

    2 weeks ago

    Canberra, ACT, Australia Flexhive Full time

    We are seeking a highly skilled and experienced Executive Assistant to provide high-level support to our senior executives. The ideal candidate will have a proven background in executive support and administration, with excellent communication and office management skills.The Executive Assistant will be responsible for undertaking moderately complex...

  • Executive Support Officer

    2 weeks ago

    Canberra, ACT, Australia APS Full time

    About the RoleThe Australian Public Service (APS) is seeking a highly motivated and organised individual to provide executive support to members of the Department of Defence's senior leadership team.As an Executive Assistant, you will manage the office of either an SES Band 1 / One Star Officer or an SES Band 2 / Two Star Officer, including calendar...

  • Executive Administrative Support Specialist

    1 month ago

    Canberra, ACT, Australia Randstad Full time

    Position Overview: As an integral part of the organization, you will provide essential support to the leadership team, facilitating seamless operations and effective administrative workflows.Core Responsibilities:Manage calendars, schedule appointments, and coordinate travel logistics.Prepare and review correspondence, reports, and presentations.Coordinate...

  • Clinical Care Specialist

    2 weeks ago

    Canberra, ACT, Australia HealthcareLink Support Full time

    We are seeking a skilled Registered Nurse to join our team at the Coronary Care Unit. As a Registered Nurse, you will be responsible for delivering evidence-based nursing care, liaising with the multi-disciplinary team, and ensuring patient and staff safety.About the Role:Deliver high-quality patient care in a supportive team environmentLiaise with the...