Administrative Support Specialist
2 weeks ago
We are seeking a highly organized and efficient Office Administrator to provide administrative support to our Brisbane office and national team. As a key member of our regional administration team, you will ensure all corporate compliance tasks are scheduled and completed on time.
This is a 6-month fixed-term contract opportunity.
Key Responsibilities- Arrange meetings, including inviting attendees, booking rooms, catering, and preparing/circulating document packs.
- Book external venues and handle logistics, including liaising with external suppliers.
- Support the Executive Business Support Manager and other Administrators as needed, including annual leave cover.
- Ensure all corporate compliance tasks are scheduled and completed on time, including chasing up mandatory training and timesheets.
- Coordinate onboarding for new starters in Brisbane and across all Australia offices, working directly with HR & IT.
- Support with IT arrangements for new starters.
- Help coordinate, compile, and format regular reports or documents as required.
- Perform ad-hoc administrative duties as needed.
- Report IT or FM issues in the Brisbane office.
- Order office stationery and PPE.
- Support the online travel booking system as required.
- Experience providing a high-quality and efficient administration service.
- Team player with ability to work autonomously.
- Ability to communicate at all levels with a positive, proactive approach.
- Experience working under pressure and meeting deadlines.
- Good knowledge of Microsoft Office suite of products (Outlook, Teams, Word, Excel, and PowerPoint).
- Great interpersonal skills (tact, integrity, confidentiality, patience, and ability to get on well with all levels of staff, team player).
We're a diverse community from various cultures and abilities, and we believe that 'Different Makes a Difference.' Our mission is to ensure that every individual feels included and has an equal voice. We're committed to being sensitive to your unique needs and aspirations.
By championing inclusive, accessible, and sustainable design, you'll inspire positive change in the world around you. Together, we're shaping a better future—one where innovation and collaboration thrive.
As an Equal Opportunities Employer, we welcome applications from all backgrounds, cultures, and abilities. Let's create a world where everyone's potential is recognized and celebrated.
", "lang_code": "en-US"}-
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