Executive Administrative Professional

2 weeks ago

Adelaide, South Australia beBeeCoordination Full time $76,561 - $80,856

Job Opportunity:

Are you a highly skilled and organized professional seeking a challenging role in administration? We have an exciting opportunity for a Directorate Support Officer to join our team.

This is a key position that plays a vital role in ensuring the smooth operation of our directorate. As a Directorate Support Officer, you will provide high-level administrative and coordination support to senior leaders, managing schedules, meetings, correspondence, and key business processes.

Liaising with internal and external stakeholders, supporting day-to-day activities of the directorate, and assisting with HR, finance, and business improvement initiatives are also essential aspects of this role.

You will be the go-to person for coordination and administrative support, working closely with a statewide network of teams to enable effective operations.

Key Responsibilities:

  • Coordinate the Assistant Director's diary, travel, meetings, and correspondence, ensuring priorities are effectively managed.
  • Provide administrative and secretariat support, including minute-taking, meeting prep, and follow-up on action items.
  • Support with HR and finance functions, including recruitment assistance, invoice processing, and leave reconciliation.
  • Contribute to business improvement initiatives and assist with small projects, research, and stakeholder engagement.
  • Provide flexible support across the broader division during high-volume periods or competing priorities.
  • Build and maintain strong working relationships with internal and external stakeholders.

Requirements:

To be successful in this role, you will demonstrate:

  • Exceptional organisation & multitasking: Strong ability to manage priorities, schedules, and competing deadlines in a high-pressure environment.
  • Proactive communication: Confident verbal and written communicator, able to engage with diverse audiences professionally and respectfully.
  • Initiative & judgement: Capable of working under limited direction, using sound judgement, discretion, and initiative.
  • Technology proficiency: Experience with tools such as Microsoft Office, SharePoint, and other government systems.
  • Strong coordination skills: Comfortable managing logistics, correspondence, and follow-up actions with accuracy and attention to detail.

What We Offer:

You will enjoy working closely with senior leaders and regional teams to enable seamless operations and coordinated delivery. You will also gain exposure to whole-of-government processes while contributing to better outcomes for children and families. Flexible working conditions that promote work-life balance are also available.

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