Senior Conference Operations Specialist

5 days ago

Sydney, New South Wales, Australia beBeeNegotiation Full time $96,000 - $124,000

Job Title: Conference Operations Specialist

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We are seeking an experienced Conference Operations Specialist to join our team. As a key member, you will be responsible for the delivery of quality meeting planning and execution services for clients across various sectors.

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Key Responsibilities:

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  • End-to-end conference management of multiple events, including delegate management, logistics, and creative support.">
  • Ongoing key operational client contact, including proposal creation, contracting, regular progress reviews, and ongoing engagement.">
  • Source, negotiate, contract, and manage all vendors/suppliers for meetings on clients' behalf, ensuring quality services at efficient rates.">
  • Create and manage critical paths for events, including key dates internally and externally.">
  • Attendee management, including initiations, itineraries, rooming lists, special needs, dietary requirements, and attendee communications.">
  • Coordinate air ticketing teams for seamless operations and client-facing engagement.">
  • Facilitate all supplier payments, including regular reporting on fund movements.">
  • Manage initial, negotiated, working, and final budgets throughout programs, accurately and timely.">
  • Proactive management of event and account profitability.">
  • Full financial reconciliation post-event within defined SLA parameters.">
  • Meet all deliverables and SLAs, both internally and externally.">
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Requirements:

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  • Minimum five years experience in project, event, or meeting management, with at least two years proven negotiation and contracting experience.">
  • Knowledge of domestic hotels and destinations required; international a plus.">
  • Knowledge of travel supplier operations, overall capabilities/range of services.">
  • Program management system experience preferred, especially with an online sourcing tool.">
  • Understanding of and ability to effect win-win solutions.">
  • Operations experience in hospitality industry or equivalent a plus.">
  • Prior successful experience in developing and maintaining key client and supplier relationships.">
  • Strong knowledge of program/event management and budget maintenance.">
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Benefits:

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  • Competitive compensation package.">
  • Opportunities for career growth and professional development.">
  • Collaborative and dynamic work environment.">
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Others:

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  • Please submit your application, including your resume and cover letter, to apply for this role.">

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