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Executive Assistant to the Deputy Vice Chancellor
2 months ago
We are seeking an experienced Executive Assistant to provide high-level support to the Deputy Vice Chancellor, Education & Student Experience. This is a pivotal role that requires superior stakeholder management and engaging with different levels of management, as well as external and high-profile individuals.
Key Responsibilities- Provide advanced executive support and assistance, exercising discretion, initiative, and confidentiality at all times.
- Undertake complex and confidential diary, email, and document management, including monitoring and prioritizing emails, drafting official correspondence, and other tasks that facilitate the effective management of DESE and staff.
- Be the first point of contact for internal and external stakeholders, maintain effective channels of communication, analyze requests, filter correspondence, and prioritize urgent matters.
- Facilitate and plan meetings, including compiling agendas and briefing documents, preparing minutes, and following up on allocated or outstanding meeting tasks.
- Drive, coordinate, and execute the delivery of various projects, initiatives, and other ad hoc programs to achieve operational and strategic goals on behalf of DESE and staff.
- Subsequent relevant experience supporting an executive leader, ideally with a minimum of 4 years working as an Executive Assistant supporting a senior stakeholder in a complex and large environment.
- Demonstrated written and verbal communication skills, with a high level of attention to detail for deliverables produced.
- High-level organizational skills with proven ability to deal with multiple tasks, establish priorities, and meet deadlines, along with a demonstrated proactive approach to problem-solving and strong decision-making capability.
- Excellent interpersonal skills with the ability to negotiate and liaise effectively with all levels of staff and external stakeholders.
- Advanced level of computer literacy, working with a range of computer systems and applications, including Outlook and MS Teams.
- Demonstrated experience supporting projects and initiatives, monitoring, and delivering projects within agreed timeframes.
- Superior time management skills, with a demonstrated ability to respond to changing priorities, manage multiple tasks, and meet competing deadlines by using judgment and initiative.
UNSW offers a competitive salary and access to UNSW benefits, including flexible working, additional leave, and access to lifelong learning and career development.
We are committed to equity, diversity, and inclusion and encourage applications from women, people of culturally and linguistically diverse backgrounds, those living with disabilities, members of the LGBTIQ+ community, and people of Aboriginal and Torres Strait Islander descent.
