Administrative Support Specialist

1 week ago

Perth, Western Australia beBeeAdministrativeSupport Full time $90,000 - $115,000

About Our Opportunity

We are seeking a highly skilled Administrative Support Specialist to join our dynamic team. As an integral part of our organization, you will play a key role in ensuring the smooth operation of our administrative functions.

Key Responsibilities:

- Manage personnel profiles and ensure timely renewals
- Process expense claims and reimbursements
- Coordinate travel arrangements and accommodations
- Organize company events and manage conference registrations
- Oversee office stock management, including assets, equipment, uniforms, and resources for new and departing employees
- Lead the Australia Asset Management process, including placing CAPEX orders for new stock
- Maintain and manage the company's CDMS
- Update intranet content, including document templates and document control for proposals, reports, and personal profiles
- Conduct monthly audits, including IT user lists, invoice approvals, and employee phone plans
- Provide HR assistance, including scheduling pre-employment medicals, allocating assets to employees, conducting admin inductions, managing onboarding and offboarding tasks, and providing general payroll and recruitment support as required
- Perform various administrative and management tasks to support the overall function of the office

Required Qualifications and Skills:

- Eligibility to work in Australia
- Minimum 5 years of experience in administration
- Industry knowledge in mining or technical services is highly regarded
- Technical skills in Microsoft Office and databases
- Excellent written and verbal communication skills
- Strong attention to detail, numerical ability, and data entry skills
- Ability to handle sensitive information with discretion and maintain confidentiality
- Proactive problem-solving mindset

Benefits:

- 13 weeks Long Service Leave
- Discounted health insurance and health services
- Employee Assistance Program
- Paid Parental Leave
- Free parking
- Adjacent childcare facility
- Discounts with travel providers, online shopping, sports, and entertainment
- Novated vehicle leasing as well as discounted vehicles and servicing

What We Offer:

If you believe you have the necessary skills and experience outlined above, we would be happy to hear from you.

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