Senior Administrative Coordinator

5 days ago

Hobart, Tasmania, Australia beBeeAdministrative Full time $94,198 - $101,643
About the Role

We are seeking a highly skilled and experienced Executive Assistant to provide front line representation and support to Senior Executive Leaders in our Digital, Data & Technology group.

The successful candidate will be responsible for managing diaries, coordinating meetings, preparing agendas and meeting documentation, and overseeing inboxes, task lists, and priorities.

You will also prepare papers, correspondence, presentations, and other materials, as well as collate/distribute meeting documents, attend meetings, draft minutes, track action items, coordinate travel, accommodation, and expense reconciliations, and support event planning for team onsite and leadership/staff forums.

Additionally, you will assist with procurement, ensuring compliance with relevant legislation, and deliver administrative support, including e-filing, records, org charts, team registers, and distribution lists.

This is an exciting opportunity to work in a dynamic environment and contribute to delivering on our purpose, vision, and strategic priorities.

Your Key Responsibilities
  • Provide executive and administrative support to two DD&T executives.
  • Manage diaries, coordinate meetings, book rooms/equipment, prepare agendas and meeting documentation.
  • Oversee inboxes, task lists, and priorities.
  • Prepare papers, correspondence, presentations, and other materials.
  • Collate/distribute meeting documents, attend meetings, draft minutes, track action items.
  • Coordinate travel, accommodation, and expense reconciliations.
  • Support event planning for team onsite and leadership/staff forums.
  • Assist with procurement, ensuring PGPA Act compliance.
  • Deliver admin support: e-filing, records, org charts, team registers, and distribution lists.
  • Help DD&T team adapt to IT changes and new work practices.
  • Drive process improvements using digital and AI tools.
About You

You should have:

  • A relevant vocational qualification in office or business management.
  • Experience managing the diary and administrative requirements of senior executives in a government agency, financial services, or private sector organisation.
  • Ability to work autonomously, manage priorities, and coordinate resources to achieve outcomes.
  • Experience preparing presentations using PowerPoint.
  • Experience undertaking research, reviewing, and editing documents, to assist with the preparation of responses.
  • Experience working with Microsoft products including Outlook, Word, Excel and PowerPoint.
  • Experience working with SharePoint or similar content management database.
  • Ability to resolve problems, demonstrating analytical and decision-making capability.
  • Ability to build and maintain working relationships effectively liaising with the EA network and ASIC staff.

We offer a range of employee benefits including attractive superannuation, additional leave entitlements, 50/50 hybrid work-from home model, flexible work arrangements, assistance for study and professional development.

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