Senior Administrative Support Specialist
1 day ago
The role of the Executive Assistant at a leading organisation is to provide high-level support to senior executive leaders. This includes managing their daily schedules, coordinating meetings and stakeholder contact, and ensuring integrated and effective support services.
Key Responsibilities:
- Provide administrative support to senior executives
- Manage diaries, coordinate meetings, book rooms/equipment, prepare agendas and meeting documentation
- Oversee inboxes, task lists, and priorities
- Prepare papers, correspondence, presentations, and other materials
- Collate/distribute meeting documents, attend meetings, draft minutes, track action items
- Coordinate travel, accommodation, and expense reconciliations
- Support event planning for team onsite and leadership/staff forums
- Assist with procurement, ensuring compliance with relevant legislation
- Deliver admin support: e-filing, records, org charts, team registers, and distribution lists
- Help the team adapt to IT changes and new work practices
- Drive process improvements using digital and AI tools
About You:
- Relevant vocational qualification in office or business management
- Experience managing the diary and administrative requirements of senior executives in a government agency, financial services, or private sector organisation
- Ability to work autonomously, manage priorities, and coordinate resources to achieve outcomes
- Experience preparing presentations using PowerPoint
- Experience undertaking research, reviewing, and editing documents, to assist with the preparation of responses
- Experience working with Microsoft products including Outlook, Word, Excel and PowerPoint
- Experience working with SharePoint or similar content management database
- Ability to resolve problems, demonstrating analytical and decision-making capability
- Ability to build and maintain working relationships effectively liaising with the EA network and staff
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