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Placements Administration Officer
1 month ago
We are seeking a highly skilled and organized Placements Administration Officer to join our team at Box Hill Institute. As a key member of our placements team, you will be responsible for providing administrative support to ensure the smooth operation of student placements.
Your key responsibilities will include preparing and executing placement contracts, handling student and employer enquiries, managing student and employer documentation, organizing and communicating placement logistics, and ensuring that records are compliant.
You will work closely with our Senior Placement Administrators and Admin Officers to ensure that the placement process is efficient and effective. You will be the first point of contact for student enquiries regarding placements and will work professionally with employees at all levels across the Box Hill Institute and liaise with relevant external stakeholders.
About You- You will have demonstrated experience within a similar role, with a strong understanding of administrative procedures and protocols.
- You will have excellent communication and interpersonal skills, with the ability to respond to internal and external client needs promptly and to follow through on inquiries, requests, and complaints in a timely manner.
- You will have the ability to work collaboratively as part of a team to achieve team goals, including excellent organizational skills, flexibility during peak periods, and the ability to adapt to changing priorities.
- You will have proficiency in all MS Office applications, including generating letters, reports, and database management.
- You will have knowledge of information management systems, including Student One, CELCAT, and Finance One, Placeright, InPlace, Network, and SONIA.
- You will have the ability to set priorities and manage to required timelines, develop and maintain required knowledge to ensure placement governance and program, employer, and student requirements.
- You will have demonstrated ability to be proactive and show initiative, using judgment to consult where appropriate and take responsibility for own action.
- You will have the ability and eagerness to work within a busy and supportive team.
We are proud to be a leading education provider with a strong reputation for delivering high-quality educational outcomes. Our organization comprises Box Hill Institute (Box Hill & Lilydale locations) and Centre for Adult Education (Melbourne CBD) as well as partnerships across various correctional and defense sites in Victoria.
We are committed to a highly motivated and aligned workforce, so we'll be by your side to enable you, help you grow, and offer you benefits which enhance your work-life balance. Box Hill Institute is a welcoming, safe, and respectful work environment. We are work-life friendly and an equal opportunity employer. We encourage people from all backgrounds, abilities, and identities to apply for our vacancies.
Our ValuesWe are curious, trustworthy, and compassionate. We are driven to learn, grow, and evolve. We build trust by being honest and accountable. We are kind and respectful.
Benefits- We offer flexible work arrangements.
- We offer career progression opportunities and reward and recognition programs.
- We offer on-site parking.
- We offer novated leasing and salary packaging.
- We offer access to health and wellbeing resources.
- We offer employee discounts on health insurance, car rental, newspaper subscriptions, and more.
- We offer access to libraries offering ebooks, films, novels, children's books, and so much more.
- We offer discounts on CAE/Box Hill Institute short courses for staff and their immediate family as well as discounted access to our floristry, beauticians, restaurant, Vet & dog grooming.
- We offer purchased leave.
