Placements Administration Officer
5 days ago
We are seeking a highly skilled Placements Administration Officer to join our team at Box Hill Institute. As a key member of our administration team, you will be responsible for providing administrative support for student placements with employers.
Your key accountabilities will include preparing and executing placement contracts, handling student and employer enquiries, managing student and employer documentation, organising and communicating placement logistics, and ensuring that records are compliant.
You will work closely with our team of Senior Placement Administrators and Admin Officers to ensure that the placement process is efficient and effective. You will be the first point of contact for student enquiries regarding placements and will work professionally with employees at all levels across the Box Hill Institute and liaise with relevant external stakeholders.
Key Responsibilities- Prepare and execute placement contracts
- Handle student and employer enquiries
- Manage student and employer documentation
- Organise and communicate placement logistics
- Ensure that records are compliant
- Demonstrated experience within a similar role
- Experience in preparation of documents, record keeping and handling administrative enquiries
- Ability to respond to internal and external client needs promptly and to follow through on inquiries, requests, and complaints in a timely manner
- Experience in working collaboratively as part of a team to achieve team goals, including excellent organisational skills, flexibility during peak periods, and ability to adapt to changing priorities
- Interpersonal, verbal, and written communication skills, with demonstrated experience in preparing high-quality, accurate correspondence and reports to stakeholders
- Ability to use all MS Office applications proficiently for a range of tasks including generating letters, reports, and database management
- Knowledge of information management systems including Student One, CELCAT, and Finance One, Placeright, InPlace, Network, SONIA is highly advantageous
- Ability to set priorities and manage to required timelines
- Develop and maintain required knowledge required to ensure placement governance and program, employer, and student requirements
- Demonstrated ability to be proactive and show initiative, using judgement to consult where appropriate and take responsibility for own action
- Ability and eagerness to work within a busy and supportive team
We are proud to be a leading education provider with a strong reputation for delivering high-quality educational outcomes. Our organisation comprises of Box Hill Institute (Box Hill & Lilydale locations) and Centre for Adult Education (Melbourne CBD) as well as partnerships across various correctional and defence sites in Victoria.
We are committed to a highly motivated and aligned workforce, so we'll be by your side to enable you, help you grow, and offer you benefits which enhance your work-life balance. Box Hill Institute is a welcoming, safe, and respectful work environment. We are work-life friendly and an equal opportunity employer. We encourage people from all backgrounds, abilities, and identities to apply for our vacancies.
Benefits- Flexible work arrangements
- Career progression opportunities and reward & recognition programs
- On-site parking
- Novated leasing and salary packaging
- Access to health & wellbeing resources
- Employee discounts on health insurance, car rental, newspaper subscriptions, and more
- Access to libraries offering ebooks, films, novels, children's books, and so much more
- Discounts on CAE/Box Hill Institute short courses for staff and their immediate family as well as discounted access to our floristry, beauticians, restaurant, Vet & dog grooming
- Purchased Leave
-
Placements Administration Officer
2 weeks ago
Box Hill North, Victoria, Australia Box Hill Institute Full timeAbout the RoleWe are seeking a highly skilled and organized Placements Administration Officer to join our team at Box Hill Institute. As a key member of our placements team, you will be responsible for providing administrative support to ensure the smooth operation of student placements.Your key responsibilities will include preparing and executing placement...
-
Placements Administration Officer
3 weeks ago
Box Hill North, Victoria, Australia Box Hill Institute Full timeAbout the RoleWe are seeking a highly skilled and organized Placements Administration Officer to join our team at Box Hill Institute. As a key member of our placements team, you will be responsible for supporting student placements with employers, including logistics, placement contracts, and documentation.The successful candidate will have excellent...
-
Placements Administration Officer
3 weeks ago
Box Hill North, Victoria, Australia Box Hill Institute Full timeAbout the RoleWe are seeking a highly skilled and organized Placements Administration Officer to join our team at Box Hill Institute. As a key member of our placements team, you will be responsible for supporting student placements with employers, including logistics, placement contracts, placement bookings, documentation, communication with students and...
-
Placements Administration Officer
2 weeks ago
Box Hill North, Victoria, Australia Box Hill Institute Full timeAbout the RoleWe are seeking a highly skilled and organized Placements Administration Officer to join our team at Box Hill Institute. As a key member of our placements team, you will be responsible for providing administrative support to ensure the smooth operation of student placements.Your key responsibilities will include preparing and executing placement...
-
Placements Administration Officer
2 weeks ago
Box Hill North, Victoria, Australia Box Hill Institute Full timeAbout the RoleWe are seeking a highly skilled and organized Placements Administration Officer to join our team at Box Hill Institute. As a key member of our placements team, you will be responsible for providing administrative support to ensure the smooth operation of student placements.Your key responsibilities will include preparing and executing placement...
-
Placement Officer
7 days ago
Box Hill North, Victoria, Australia Box Hill Institute Full timeAbout the RoleWe are seeking a highly skilled Placement Officer to join our team at Box Hill Institute. As a Placement Officer, you will be responsible for supporting student placements with employers, including logistics, placement contracts, and documentation.You will work closely with our team of Senior Placement Administrators and Admin Officers to...
-
Administrative Officer
3 weeks ago
North Geelong, Victoria, Australia DEAKIN UNIVERSITY Full timeAbout the RoleWe are seeking an experienced Administrative Officer to join our team at Deakin University. As an Administrative Officer, you will provide administrative support and services to staff and students to enable the delivery of school, faculty and university outcomes in the area of selection and placements.Key ResponsibilitiesCoordinate placements...
-
Administrative Officer
3 weeks ago
North Geelong, Victoria, Australia DEAKIN UNIVERSITY Full timeAbout the RoleWe are seeking an experienced Administrative Officer to join our team at Deakin University. As an Administrative Officer, you will provide administrative support and services to staff and students to enable the delivery of school, faculty and university outcomes in the area of selection and placements.Key ResponsibilitiesCoordinate placements...
-
Administration Officer
3 weeks ago
Box Hill North, Victoria, Australia Opal HealthCare Full timeAbout the RoleWe are seeking a highly skilled and motivated Administration Officer to join our team at Opal HealthCare. As a key member of our administration team, you will be responsible for ensuring the smooth operation of our sales and admissions process.Key Responsibilities:Conduct tours and provide exceptional customer service to potential residents and...
-
Administrative Support Officer
5 days ago
Box Hill North, Victoria, Australia Box Hill Institute Full timeWe are seeking a Casual Administrative Assistant to support Box Hill Institute during peak periods. The successful candidate will have demonstrated experience in administrative roles and excellent communication skills.Key Responsibilities:Provide administrative support to the teamAssist with daily tasks and projectsCommunicate effectively with colleagues and...
-
Administrative Support Specialist
7 days ago
Box Hill North, Victoria, Australia Opal HealthCare Full timeAbout the Role:We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at Opal HealthCare. As a key member of our administration team, you will be responsible for ensuring the smooth operation of our sales and admissions process.Key Responsibilities:Ensure the sales and admissions process runs smoothlyConduct...
-
Business Operations Officer
2 weeks ago
Box Hill North, Victoria, Australia Box Hill Institute Full timeAbout the RoleWe are seeking a highly skilled and experienced Business Support Officer to join our team at Box Hill Institute. As a key member of our Higher Education College, you will be responsible for managing the administrative and financial functions of the college, ensuring efficient delivery of services and compliance with relevant standards.The...
-
Clinical Support Officer
2 weeks ago
Box Hill North, Victoria, Australia Eastern Health Full timeAbout the RoleThe Clinical Support Officer will be responsible for providing administrative support to the Scheduling Team in the Acute Specialist Clinics department. This includes scheduling appointments, managing patient referrals, and maintaining accurate records.Key ResponsibilitiesScheduling appointments and managing patient referralsMaintaining...
-
Office Administrator
3 weeks ago
North Geelong, Victoria, Australia Engage Personnel Full timeOffice Administrator OpportunityWe are seeking an exceptional Office Administrator to join our dynamic team at Engage Personnel. As a key member of our administration team, you will play a vital role in delivering high-quality outcomes for our clients and business professionals.About the RoleThis is a full-time permanent position, requiring a highly...
-
Graphic Designer
3 weeks ago
North Geelong, Victoria, Australia Cotton On Group Full timeAbout UsCotton On Group is a leading global fashion retailer, known for its trendy and affordable clothing and accessories. We're passionate about empowering youth to express themselves through fashion and creativity.About the RoleWe're seeking an experienced Graphic Designer to join our team, focusing on product placement print and yardage. As a key member...
-
Senior Koorie Liaison Officer
1 month ago
Box Hill North, Victoria, Australia Box Hill Institute Full timeAbout the Role:The Koorie Liaison Officer plays a pivotal role in fostering positive relationships between Box Hill Institute and Koorie students, local communities, service providers, and industry partners.Key Responsibilities:Coordinate and lead Koorie Student Support Officers to ensure effective support for Koorie students.Develop and implement activities...
-
Payroll Officer
3 weeks ago
Box Hill North, Victoria, Australia MARS Recruitment Full time{"Role": "Payroll Administrator", "Key Responsibilities": ["Checking of published Time Sheets", "Processing payroll adjustments in pay run", "Importing of timesheets and applying of leave in pay run", "Liaising with various internal stakeholders ", "Actioning employee queries", "Actioning emails", "Checking leave balances"], "Key Requirements": ["Exposure to...
-
Senior Koorie Liaison Officer
1 week ago
Box Hill North, Victoria, Australia Box Hill Institute Full timeAbout the Role:The Koorie Liaison Officer plays a pivotal role in fostering positive relationships between Box Hill Institute and Koorie students, local communities, service providers, and industry partners. This position requires a high level of cultural understanding and safety, as well as the ability to build partnerships and engage with Aboriginal and...
-
Student Wellbeing Officer
5 days ago
Box Hill North, Victoria, Australia Box Hill Institute Full timeAbout the RoleWe are seeking a highly skilled and compassionate Student Wellbeing Officer to join our team at Box Hill Institute. As a Student Wellbeing Officer, you will play a critical role in providing support and guidance to students, helping them to overcome challenges and achieve their academic and personal goals.The successful candidate will have a...
-
Transport Administration Officer
2 weeks ago
Laverton North, Victoria, Australia Action Workforce Full timeJob Title: Transport Administrative OfficerWe are seeking a skilled Transport Administrative Officer to join our team at Action Workforce. As a key member of our team, you will be responsible for providing administrative support to our transport operations.Key Responsibilities:Provide administrative support to transport operations, including scheduling,...
