Placement Coordinator

2 weeks ago

Box Hill North, Victoria, Australia Box Hill Institute Full time
About the Role:

We are seeking a highly skilled Placement Administration Officer to join our team at Box Hill Institute.

The successful candidate will be responsible for a wide range of administrative activities to support student placements with employers, including logistics, placement contracts, placement bookings, documentation, communication with students and employers, student records, reporting, and compliance documentation.

Key Responsibilities:

  • Prepare and execute placement contracts
  • Handle student and employer enquiries
  • Manage student and employer documentation
  • Organise and communicate placement logistics
  • Ensure that records are compliant

Working with Us:

As a Placement Administration Officer, you will work as part of a team of Senior Placement Administrators and Admin Officers who undertake administrative activities and under the direction of Placement Manager or Senior Administrators, liaise with Course Coordinators and Teachers to ensure that the placement process is efficient and effective.

You will be the first point of contact for student enquiries regarding placements and will work professionally with employees at all levels across the Box Hill Institute and liaise with relevant external stakeholders, including Course Coordinators, Teachers, Employers and Students.

About You:

  • You will have demonstrated experience within a similar role
  • You will have experience in preparation of documents, record keeping and handling administrative enquiries
  • You will be able to respond to internal and external client needs promptly and to follow through on inquiries, request, and complaints in a timely manner
  • You will have experience in working collaboratively as part of a team to achieve team goals, including excellent organisational skills, flexibility during peak periods, and ability to adapt to changing priorities
  • You will have interpersonal, verbal, and written communication skills, with demonstrated experience in preparing high quality, accurate correspondence and reports to stakeholders
  • You will be able to use all MS Office applications proficiently for a range of tasks including generating letters, reports and database management
  • You will have knowledge of information management systems including Student One, CELCAT and Finance One, Placeright, InPlace, Network, SONIA
  • You will be able to set priorities and manage to required timelines
  • You will develop and maintain required knowledge required to ensure placement governance and program, employer and student requirements
  • You will have demonstrated ability to be proactive and show initiative, using judgement to consult where appropriate and take responsibility for own action
  • You will be able to work within a busy and supportive team

About Us:

We are proud to be a leading education provider with a strong reputation for delivering high quality educational outcomes.

Our organisation comprises of Box Hill Institute (Box Hill & Lilydale locations) and Centre for Adult Education (Melbourne CBD) as well as partnerships across various correctional and defence sites in Victoria.

We are committed to a highly motivated and aligned workforce, so we'll be by your side to enable you, help you grow, and offer you benefits which enhance your work life balance.

Benefits:

  • Flexible work arrangements
  • Career progression opportunities and reward & recognition programs
  • On-site parking
  • Novated leasing and salary packaging
  • Access to health & wellbeing resources
  • Employee discounts on health insurance, car rental, newspaper subscriptions and more
  • Access to libraries offering ebooks, films, novels, children's books and so much more
  • Discounts on CAE/Box Hill Institute short courses for staff and their immediate family as well as discounted access to our floristry, beauticians, restaurant, Vet & dog grooming
  • Purchased Leave

We are a 2024 Circle Back Initiative Employer – we commit to respond to every applicant.

Candidates for employment at Box Hill Institute will be subject to pre-employment probity checks, and must satisfy Box Hill Institute's pre-conditions for employment. These include providing a satisfactory (valid employee) Working With Children Check and National Police Check.

Box Hill Institute is a Child Safe Organisation and has a zero tolerance towards the harm or abuse of children and young people. We believe that child safety is everyone's responsibility. All employees, volunteers, contractors and service providers are required to promote a culture of child safety, comply with the Child Safe Standards and other relevant legislation and reporting obligations of suspected child abuse as per the Institute's Child Safety Policy and Procedures.

Box Hill Institute reserves the right to withdraw an advertised position at any stage.

LGBTI Jobs is Australia's national job board dedicated to assisting Lesbian, Gay, Transgender, Transexual graduates and jobseekers connect with organisations actively engaged in LGBTI inclusion initiatives.

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