Strategic Operations Assistant

2 months ago

Sydney, New South Wales, Australia Inland Rail Full time

About the Opportunity


Inland Rail is seeking a highly skilled Executive Assistant to provide exceptional administrative support to the Director of Engineering, Integration, and Assurance.


This role involves delivering project support as needed to facilitate the smooth operation of day-to-day team activities. The successful candidate will demonstrate the ability to foster relationships with key internal and external stakeholders.


Key Responsibilities



  2. Act as the point of contact between the Director and internal colleagues/external stakeholders, fostering strong relationships.
  3. Build relationships by liaising with Stakeholders, and other staff on behalf of the Director – specifically amongst the Inland Rail Leadership Team and wider ARTC Group Executive offices.
  4. Investigate, analyse, and collate information on key initiatives, ensuring key stakeholders are briefed and informed.
  5. Managing competing priorities, delegating Director commitments where necessary whilst providing consistently high levels of support, meeting deadlines, and acting with discretion and maintaining confidentiality.
  6. Use independent judgment in the absence of the Director to prioritise and action important matters to ensure that they are kept abreast of important information as it becomes available and that important matters are dealt with as appropriate in a timely manner.
  7. Prepare and distribute correspondence, agendas, minutes, presentations, and reports as required by and on behalf of the Director ensuring accuracy and efficiency to assist in the delivery and dissemination of information both internally and externally.
  8. In supporting the Director, you will work with them and the wider organisation to facilitate a cohesive approach and ensure deadlines and commitments are met.
  9. Manage schedule and coordinate emails and calendars across multiple time zones.
  10. Contribute to the growth of the organisation and the success of the Project.
  11. Coordinate or carry out additional tasks to support business operations as required.

About You


The successful candidate will demonstrate exceptional judgement, integrity, and professionalism to discuss, resolve and disseminate information. You will need to possess excellent written and verbal communication skills, attention to detail, effective stakeholder engagement and influencing skills, and highly effective time management and organisational skills.


Desirable Selection Criteria



  • Certificate/Diploma in Administration or related.
  • Ability to problem solve and present solutions.
  • Experience working in a Government Business Enterprise or Government Owned Corporation.
  • Experience at senior leadership level producing and collating briefing papers, governance, and executive support.

What You'll Be Joining



  • You will join one of the largest infrastructure programs in Australia.
  • This project will generate thousands of jobs and billions of dollars in local investment, boosting regional economies and communities right along the alignment.
  • Inland Rail is proud to have over 40% female representation and we would like to see these numbers grow.
  • Inland Rail is an Agile working environment in our State-of-the-Art office embracing flexible working conditions.
  • Inland Rail adopted a collaborative approach to the delivery of the project, leading all parties involved to work toward the same goal. This fosters the displayed behaviours of Respect, Honesty, Integrity and Reliability.

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