Executive Administrative Support Specialist

5 days ago

Sydney, New South Wales, Australia Talent Focus Full time

Located in the heart of Sydney City, Talent Focus is a dynamic and growing company in the Rail Industry that prioritizes exceptional service and innovative solutions.

Salary: $60,000 - $80,000 per annum

Talent Focus seeks an organized and proactive Executive Administrative Support Specialist to join their team. This role will play a key part in ensuring the smooth operation of the office by handling various administrative tasks, including employee onboarding, accounts payable management, travel coordination, IT support, and timesheet management.

Key Responsibilities:

  • Office Management: Oversee day-to-day office operations to maintain a well-organized work environment.
  • Employee Onboarding: Facilitate the onboarding process for new employees, guaranteeing a seamless transition into the company.
  • Travel Coordination: Plan and coordinate interstate and international travel arrangements for employees, ensuring efficiency and cost-effectiveness.
  • Accounts Payable: Process and manage accounts payable transactions, maintaining accurate financial records and assisting with financial reporting.
  • IT Support: Provide basic IT troubleshooting and support to employees, liaising with external IT service providers as needed.
  • Timesheet Management: Collect, review, and manage employee timesheets to ensure accuracy and compliance with company policies.

Requirements:

  • Proven experience as an Executive Administrative Support Specialist or in a similar role.
  • Strong organizational and time management skills.
  • Excellent communication and interpersonal skills.
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
  • Basic knowledge of IT systems and troubleshooting.
  • Ability to work independently and as part of a team.
  • High attention to detail and accuracy.

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