Assistant Company Secretary

1 month ago

Melbourne, Victoria, Australia IOOF Holdings Limited Full time
Job Title: Assistant Company Secretary

We are seeking an experienced Assistant Company Secretary to join our team at IOOF Holdings Limited. As a key member of our Company Secretary team, you will provide high-quality company secretariat and corporate governance support to our boards and committees.

Key Responsibilities:
  • Act as Committee Secretary and alternate for the Company Secretary at board meetings.
  • Assist with the maintenance of company registers for IOOF Holdings Limited companies.
  • Arrange Board and Committee meetings and agenda, take minutes and matters arising, and complete other company secretarial and governance-related tasks as required.
  • Assist in building Board packs for Board and Committee meetings.
  • Review of Board and Committee papers.
  • Review and maintain working knowledge of the Constitutions of IOOF Holdings Limited companies.
  • Liaison with stakeholders in the lead-up to Board and Committee meetings.
  • Assist with auditor and regulatory investigations and requests.
  • Assist in project-related tasks, change initiatives, and other ad-hoc deliverables as required.
Requirements:
  • Tertiary qualification in Law, Commerce, or a related discipline.
  • Graduate Diploma of Applied Corporate Governance or currently completing this qualification.
  • At least 3-5 years' assistant company secretary or governance-related experience, ideally in the financial services sector.
  • Experience with Diligent Board Books is highly regarded.
  • Knowledge of company secretariat practices, Corporations Act, and APRA requirements desirable.
  • Excellent writing, communication, and analytical skills.
  • Well-developed organisational and coordination skills.
  • Experience interacting with directors and senior management.
  • Able to develop and maintain strong internal and external stakeholder relationships.
  • Able to plan and prioritise tasks, work under pressure to meet business and statutory timeframes.
  • Work collaboratively within the Company Secretary team.
  • Able to take responsibility for accountabilities and provide high-quality and timely results, while offering flexibility and a proactive approach.
  • Able to communicate with all levels of staff in a professional, positive, and respectful manner.
  • Able to exercise initiative, judgement, tact, and discretion.
  • Able to work independently at a high level and meet strict deadlines.
  • Highly organised, pro-active, with strong attention to detail, high-level interpersonal skills, and committed to quality service delivery.
Benefits:
  • Development opportunities at an ASX Top 200 company.
  • A professional, supportive, and friendly culture.
  • A range of corporate and lifestyle benefits.

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