Assistant Company Secretary
4 days ago
We are seeking an experienced Assistant Company Secretary to join our team at IOOF Holdings Limited.
About the RoleThis is a fantastic opportunity for a skilled professional to provide high-quality company secretariat and corporate governance support to our boards and committees.
Key Responsibilities- Act as Committee Secretary and alternate for the Company Secretary at board meetings.
- Assist with the maintenance of company registers for IOOF Holdings Limited companies.
- Arrange Board and Committee meetings and agenda, take minutes and matters arising, and complete other company secretarial and governance-related tasks as required.
- Assist in building Board packs for Board and Committee meetings.
- Review of Board and Committee papers.
- Review and maintain working knowledge of the Constitutions of IOOF Holdings Limited companies.
- Liaison with stakeholders in the lead-up to Board and Committee meetings.
- Assist with auditor and regulatory investigations and requests.
- Assist in project-related tasks, change initiatives, and other ad-hoc deliverables as required.
- Tertiary qualification in Law, Commerce, or a related discipline.
- Graduate Diploma of Applied Corporate Governance or currently completing this qualification.
- At least 3-5 years' assistant company secretary or governance-related experience, ideally in the financial services sector.
- Experience with Diligent Board Books is highly regarded.
- Knowledge of company secretariat practices, Corporations Act, and APRA requirements desirable.
- Excellent writing, communication, and analytical skills.
- Well-developed organisational and coordination skills.
- Experience interacting with directors and senior management.
- Able to develop and maintain strong internal and external stakeholder relationships.
- Able to plan and prioritise tasks, work under pressure to meet business and statutory timeframes.
- Work collaboratively within the Company Secretary team.
- Able to take responsibility for accountabilities and provide high-quality and timely results, while offering flexibility and a proactive approach.
- Able to communicate with all levels of staff in a professional, positive, and respectful manner.
- Able to exercise initiative, judgement, tact, and discretion.
- Able to work independently at a high level and meet strict deadlines.
- Highly organised, pro-active, with strong attention to detail, high-level interpersonal skills, and committed to quality service delivery.
- Development opportunities at an ASX Top 200 company.
- A professional, supportive, and friendly culture.
- A range of corporate and lifestyle benefits.
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