Executive Assistant to APAC Leadership Group

2 days ago

Sydney, New South Wales, Australia Red Bull Full time

Job Summary

We are seeking a highly skilled and experienced Executive Assistant to provide comprehensive support to our Asia Pacific Leadership Team. As a key member of our team, you will be responsible for managing the day-to-day administrative tasks, coordinating travel arrangements, preparing reports, and ensuring the smooth operation of our business.

Key Responsibilities

  • Coordinate meetings and track action items and follow-ups to ensure efficient use of lead times.
  • Assist in meeting preparation by coordinating and building necessary materials and taking notes.
  • Coordinate team travel, including arranging flights, accommodation, and preparing trip itineraries for executives and guests.
  • Support the planning of Functional Offsites in market, including coordinating logistics, research, location arrangement, team activities, and training materials setup.
  • Communicate effectively across all business levels and act as the main point of contact for administrative tasks across the APAC region.
  • Provide general business assistance to senior executives, including administration, meeting coordination, monthly department reporting, expense submission, and ad-hoc presentation coordination.
  • Manage distribution lists, organizational charts, and team business reporting for executives.
  • Collaborate with the team to fulfill APAC's vision for regional conferences and events, including APAC company conferences, end-of-year celebrations, management training conferences, and other events as required.

Requirements

  • 5+ years of demonstrated experience as an executive assistant.
  • Strong MSFT Suite skills, with knowledge in MSFT Teams, OneNote, and Concur Systems.
  • Exceptional administration, time management, and organisational skills.
  • High attention to detail, with a proactive and self-motivated approach to solving problems, improving system processes, and working with an eye for procedural efficiency.
  • Exceptional interpersonal skills with the ability to leverage relationships and achieve successful outcomes, ideally across multicultural & multi-country environments.
  • Travel 0-10%

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