Administrative Project Coordinator

3 days ago

Sydney, New South Wales, Australia beBeeProject Full time $70,000 - $90,000

Job Title: Administrative Coordinator

About The Role

We are seeking an experienced Administrative Coordinator to join our Projects Team. In this role, you will provide administrative support across all stages of commercial joinery and fit-out projects.

Key Responsibilities

  • Assist project managers in maintaining up-to-date project documentation, schedules, and version control;
  • Enter and track project data in Procore, Aconex, and other client systems;
  • Ensure architectural drawings are current and uploaded to the correct platforms;
  • Coordinate sample boards, orders, and approvals;
  • Prepare and distribute pre-construction documentation (SWMS, SMDs, insurance);
  • Assist with quoting, invoicing, and other financial administration tasks;
  • Mark up floorplans and drawings with clear instructions for drafters;
  • Liaise with stakeholders to meet project deadlines and ensure smooth delivery;
  • Print and distribute site drawings to site managers and project teams.

Requirements

For this role, we are looking for a people-focused team player with strong organisational skills and excellent attention to detail. You should be confident in your communication skills, able to multitask and work autonomously. Experience in project administration or coordination is a strong advantage.

Skills & Qualifications

  • Minimum 1-2 years' experience in an administrative or coordination role;
  • Strong proficiency in Microsoft Office (particularly Excel);
  • Excellent written and verbal communication skills;
  • High level of accuracy and organisation;
  • HSC (or equivalent) with solid English and Maths results;
  • Experience in the construction or joinery sectors;
  • Familiarity with systems such as Procore, Aconex, Simpel, or Innergy.

Benefits

This is a full-time, permanent role based in Sydney CBD. We offer flexible hours, team lunches, social events, and regular bonding activities. You will have genuine opportunities to learn, grow, and contribute to high-quality project delivery.

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