Executive Governance Secretary

2 weeks ago

Adelaide, South Australia beBeeGovernance Full time $98,765 - $123,456
About this Role

The Governance Leadership Board Secretariat plays a pivotal part in supporting the Commercial Manager.

This position is responsible for providing secretariat and governance support to the GLB Chair and Board members, as well as undertaking Commercial/Contracts support in the function.

This role can be based out of Mawson Lakes or Osborne Shipyard offices in South Australia.

Key Responsibilities
  • Establish and coordinate Board and subcommittee meetings, including scheduling, logistics, technology requirements, and catering.
  • Prepare and distribute agendas, pre-reading material, reports, and briefs in a timely manner, including liaison with stakeholders.
  • Liaise with GLB Chair, Board Members, and stakeholders to gather, review, and finalise board submissions.
  • Attend all meetings and take accurate minutes, circulating them for review, finalisation, and endorsement.
  • Maintain an accurate and up-to-date decisions and action items register, working with accountable members to provide status updates.
  • Understand governance, contractual requirements, and obligations to guide the GLB, ensuring necessary governance and contractual obligations are met.
  • Uphold standards of confidentiality, integrity, and professionalism in a complex, multi-stakeholder environment.
  • Provide Commercial support to the CSI-IPT Commercial Manager, as required.
Requirements

To succeed in this position, you will need:

  • Experience in providing Secretariat and/or Executive Officer level support to a Board or Executive Governance Body.
  • Facilitate Board-level meetings, including development of schedules, agenda setting, and minute-taking.
  • Ability to work effectively and collaboratively with Board Members and stakeholders.
  • Previous Commercial/Contracts experience (desirable but not essential).
  • Adapt written and verbal communication skills to suit various audiences.
  • Results-driven, pragmatic, and agile in work practices to deliver meaningful outcomes.
  • Excellent written communication and documentation skills, including preparation of agendas, minutes, and governance reports and board papers.
  • Ability to balance conflicting priorities to deliver against customer and business requirements, with appropriate stakeholder management.
  • Intermediate MS Office skills, especially in Word, Excel, and PowerPoint.
  • Experience working in a Defence Industry environment (desirable).
  • Eligibility for a Negative Vetting Level 1 Defence security clearance.
  • International Traffic in Arms Regulations (ITAR) considerations apply, and nationality may affect suitability for this role.
What We Offer

We offer a dynamic and challenging work environment that allows you to grow professionally and personally. If you are a highly motivated individual who is passionate about delivering results, we encourage you to apply for this exciting opportunity.

We are committed to diversity and inclusion and welcome applications from diverse candidates. We believe that our workforce should reflect the communities we serve and are dedicated to creating an inclusive workplace culture.

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