Senior Executive Administrator

21 hours ago

Sydney, New South Wales, Australia beBeeExecutive Full time

We are seeking a highly organized and proactive Executive Assistant to provide support to senior leaders and ensure smooth day-to-day operations.

The ideal candidate will have 5+ years of experience as an Executive Assistant, ideally supporting multiple senior leaders, and proven success in an Office Manager or Team Assistant role within a fast-paced environment.

Key responsibilities include providing high-level executive assistance, coordinating diaries and meetings, preparing and formatting executive-level documents, managing expenses and timesheet approvals, and coordinating executive communications.

The successful candidate will also be responsible for scheduling and preparing for key internal and external meetings, workshops, and events, overseeing the smooth daily running of the office, and liaising with vendors and facilities teams.

Additionally, the Executive Assistant will assist with onboarding new team members, track team milestones, and maintain organisational charts and team contact lists.

In return, we offer a dynamic and inclusive work environment, opportunities for professional development, and a competitive salary package.

To succeed in this role, you will need excellent calendar and travel management skills, high attention to detail, and the ability to manage multiple stakeholders and priorities.

You will also require a proactive mindset, excellent multitasking and problem-solving abilities, and polished communication skills.

If you are a motivated and results-driven individual looking for a new challenge, please submit your application.

  • Executive Support
    • Provide high-level executive assistance to senior leaders
    • Coordinate diaries and meetings
    • Prepare and format executive-level documents
    • Manage expenses and timesheet approvals
    • Coordinate executive communications
  • Team & Meeting Coordination
    • Schedule and prepare for key internal and external meetings
    • Oversee the smooth daily running of the office
    • Liaise with vendors and facilities teams
  • Office Operations
    • Assist with onboarding new team members
    • Track team milestones
    • Maintain organisational charts and team contact lists

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