Senior Administrative Professional

2 weeks ago

Sydney, New South Wales, Australia beBeeAdministrative Full time $60,000 - $80,000

We are seeking a skilled Administrator to join our team.

Job Overview

This role is ideal for someone who excels in multitasking, ensuring that all tasks are completed efficiently and effectively. The successful candidate will be responsible for managing the daily operations of the office, providing administrative support to senior executives, and coordinating events and meetings.

To succeed in this role, you will need to have excellent organisational skills, with the ability to prioritise tasks in a fast-paced environment. You will also need to have strong verbal and written communication skills, as well as the ability to remain calm under pressure.

Key Responsibilities
  • Manage diaries, schedule meetings, and coordinate appointments for senior executives
  • Screen calls, emails, and correspondence, ensuring timely follow-up
  • Prepare documents, reports, presentations, and agendas
  • Process expense claims and reconcile invoices
  • Assist with collation and distribution of board and management reports
Meeting & Event Coordination
  • Organise internal and external meetings, including agendas, minutes, venues, and catering
  • Arrange logistics and technology setup for executive, board, and cross-functional meetings
  • Support planning and delivery of internal events such as all-staff updates, strategy offsites, and team functions
Office & Administration Management
  • Oversee office reception duties, visitor welcome, and access coordination
  • Liaise with building management and service providers for maintenance and operational needs
  • Order and maintain office and kitchen supplies, liaising with vendors as required
  • Coordinate travel bookings, itineraries, and accommodation for executives and staff
Requirements
  • Previous experience as an Office Manager, Executive Assistant, or senior-level administrator
  • Exceptional organisational skills, with the ability to prioritise in a fast-paced environment
  • Ability to remain calm and work effectively under pressure while managing competing priorities
  • Strong verbal and written communication skills
  • High level of discretion, maturity, and professionalism
  • Proficiency in Microsoft Office Suite (Word, PowerPoint, Outlook, and intermediate Excel)
  • Comfortable engaging with senior stakeholders and external partners
  • Tertiary qualifications in Business, Administration, or a related field
  • Experience supporting multiple senior stakeholders simultaneously

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