Senior Executive Support Specialist

1 week ago

Canberra, ACT, Australia beBeeOfficer Full time $108,195 - $122,044
Executive Officer Job Summary

This role provides high-level support, guidance and coordination services to the First Assistant Secretary.

  • Preparation of the executive team for meetings, including inter-departmental gatherings
  • Development and management of briefings, presentations and talking points for senior executives
  • Coordination of visit schedules, strategic engagements and travel arrangements, as well as speech preparation
  • Maintenance of effective relationships with internal and external stakeholders
  • Support in managing sensitive issues and priorities for the executive team
  • Paperwork coordination at Defence senior committees and meetings

About our Team

The ICT Service Delivery and Reform Division is responsible for overseeing business operations across groups, working collaboratively to align processes and performance. The team focuses on driving reform and continuous improvement, supporting integrated service delivery.

Main Responsibilities:

  • Meetings Preparation: Ensure the executive team is adequately prepared for meetings, including those involving multiple departments.
  • Briefing Development: Lead the creation of comprehensive briefings, presentations and talking points for senior executives.
  • Visit Scheduling: Coordinate visit schedules, strategic engagements and travel arrangements, including speech preparation.
  • Relationship Management: Foster and maintain strong relationships with internal and external stakeholders.
  • Sensitive Issue Management: Assist the executive team in managing high-priority and sensitive issues.
  • Paper Coordination: Oversee paperwork at Defence senior committees and meetings.

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