Senior Events Logistics Specialist

4 days ago


Melbourne, Victoria, Australia beBeeCoordinator Full time $75,000 - $80,000
Event Coordinator Job Description

The Event Coordinator is a key role in ensuring the successful execution of events. This position involves coordinating crew schedules and bookings, maintaining an up-to-date database of crew availability, and managing logistics for cross-state events.

Key Responsibilities:

  • Crew Management:
    • Coordinate crew schedules and bookings for projects and events.
    • Maintain an accurate database of crew availability, skills, and certifications.
    • Manage crew timesheets and work reports for payroll and billing.
    • Recruit internal and external crew members as needed.
  • Logistics and Equipment Coordination:
    • Collaborate with clients and warehouse teams on AV equipment allocation, preparation, and transport.
    • Coordinate freight and manage vehicle bookings for equipment and crew transport.
    • Handle logistics for cross-state events, including flights and accommodations.
  • Communication, Administration, and Reporting:
    • Work closely with Account Managers to manage client services and event logistics.
    • Build and maintain strong relationships with clients and team members.
    • Identify and resolve logistical or scheduling issues proactively.
    • Maintain accurate project records, budgets, and expense tracking.

Requirements:

  • Leadership and team coordination skills.
  • Ability to manage conflicting deadlines and priorities.
  • Initiative and independence.
  • Strong administrative skills.
  • Excellent time management.
  • Strong communication skills.
  • Conflict resolution and problem-solving skills.


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