Front Desk Coordinator

2 days ago

Brisbane, Queensland, Australia beBeeReceptionist Full time $40,000 - $60,000

Administrative professionals play a vital role in ensuring the smooth operation of an organization. As a key member of our Business Services Unit, you will be responsible for managing front-desk operations and delivering exceptional customer service to staff, clients, visitors, and contractors.

This is a fantastic opportunity to work collaboratively with our dynamic team, utilizing your organizational skills and attention to detail to achieve results. You will be tasked with booking meeting rooms and coordinating event catering, as well as handling deliveries, mail, and other correspondence.

Your Responsibilities Include
  • Greet visitors and direct them to the appropriate person.
  • Answer incoming calls promptly and operate the switchboard efficiently.
  • Process all deliveries and mail, ensuring timely and accurate completion.
  • Search for unreferenced correspondence on Open Practice.
  • Accept service of documents, record particulars of service, and dispatch to relevant parties.
  • Arrange for couriers and order necessary courier bags.
  • Distribute incoming facsimiles via OP.
  • Assist with meeting room bookings and coordination.
  • Maintain awareness of daily death notices and Law Reporter Probate Notices.
  • Support archiving, file openings, and scanning documents into iManage.
Meeting Rooms/Staff Facilities
  • Provide professional services to all clients, staff, and Partners.
  • Review and manage meeting room schedules effectively.
  • Arrange for refreshments in meeting rooms prior to appointments.
  • Offer beverages to clients upon arrival and staff when convenient.
  • Clear and prepare meeting rooms for the next appointment.
  • Maintain tidiness of the executive kitchen throughout the day.
  • Restock kitchens with supplies and consumables.
  • Organize Partners' morning tea on Fridays.
Events and Catering
  • Coordinate catering for internal events such as staff gatherings, Partners' lunches, and other functions.
  • Liaise with the Communications & Marketing Manager regarding guest lists, catering, chair hire, and access arrangements for boardroom events.
  • Supervise events, including extended hours if necessary.

Perform any other duties reasonably directed by the Office Manager.

Essential Skills and Qualifications
  • Superior customer service, communication, and interpersonal skills.
  • Strong organizational abilities with meticulous attention to detail.
  • Exceptional problem-solving skills and adaptability under pressure.
  • Able to work collaboratively and independently.
  • Experience in a similar role preferred.
  • Familiarity with switchboard systems advantageous.
  • Proficiency in Microsoft Office Suite and document management systems.
Benefits and Culture

This is an exciting opportunity to join a supportive team within a firm that values career growth and work-life balance. We offer a competitive salary, comprehensive benefits, professional development opportunities, flexible working options, social gatherings, casual Fridays, flu vaccinations, and birthday leave. Our culture emphasizes teamwork, respect, empowerment, and innovation.

About Us

We understand our clients' unique needs and challenges. With extensive experience, we have served prominent businesses across Queensland. We invite you to bring your skills and experience to enhance our client service excellence.

],

  • Luxury Hotel Front Desk Operations Manager Position

    2 days ago

    Brisbane, Queensland, Australia beBeeManagement Full time

    Front Desk Operations Manager">We are seeking an experienced Front Office Manager to join our luxury hotel team. As a key member of our front desk operations, you will oversee the daily management of our front desk, ensuring exceptional guest service and efficient operations.">Our ideal candidate will have proven experience in managing front office...

  • Front Desk Administrator

    2 days ago

    Brisbane, Queensland, Australia beBeeReception Full time

    Are you looking for a challenging and rewarding role in customer service? Look no further!About the JobWe are seeking an experienced receptionist to join our team. As a key member of our front desk, you will be responsible for greeting patients, scheduling appointments, and providing administrative support.This is an excellent opportunity for someone who is...

  • Front Desk Receptionist

    3 weeks ago

    Brisbane, Queensland, Australia 3rd Space Full time

    3 days ago Be among the first 25 applicantsWe're Hiring: Casual Receptionist at 3rd SpaceAre you passionate about community support and creating a welcoming environment for all?3rd Space is seeking a Casual Receptionist to be the friendly face at our front desk, supporting individuals experiencing or at risk of homelessness.Location: 505 Brunswick Street,...

  • Front Desk Receptionist

    3 weeks ago

    Brisbane, Queensland, Australia 3rd Space Full time

    3 days ago Be among the first 25 applicantsWe're Hiring: Casual Receptionist at 3rd SpaceAre you passionate about community support and creating a welcoming environment for all?3rd Space is seeking a Casual Receptionist to be the friendly face at our front desk, supporting individuals experiencing or at risk of homelessness.Location: 505 Brunswick Street,...

  • Front Office Professional

    17 hours ago

    Brisbane, Queensland, Australia beBeeAdministrator Full time $85,000 - $95,000

    Job Role:The Front Office Professional plays a key role in representing the company, interacting with visitors and callers. They are responsible for managing a range of administrative duties, including reception, travel arrangements, event coordination, supporting the executive team, and overseeing general office operations.Duties and...

  • Front Desk Coordinator

    2 days ago

    Brisbane, Queensland, Australia beBeeAdministrative Full time

    As a key member of our team, you will be responsible for providing exceptional customer service and support to clients, staff, and partners.Your primary role will involve managing meeting room bookings and allocations, coordinating events, and ensuring seamless communication with various stakeholders.You will also be required to assist with administrative...

  • Front Desk Ambassador

    2 days ago

    Brisbane, Queensland, Australia beBeeFirstImpression Full time

    Job TitleKey ResponsibilitiesProvide a warm and professional welcome to all visitors, making them feel valued and appreciated.Answer and direct phone calls, take messages, and manage the main reception inbox efficiently.Ensure meeting rooms are prepared with all necessary equipment and materials for a seamless experience.Register visitors and maintain...

  • Professional Front Desk Support Specialist

    2 weeks ago

    Brisbane, Queensland, Australia beBeeCoordination Full time $45,000 - $65,000

    Front Office CoordinatorWe are looking for a skilled and experienced Front Office Coordinator to take on a challenging role in our organization. At our company, we strive to provide exceptional patient care and service.About the OpportunityMeet and greet patients, making a great first impressionBook and amend appointments, answer phone calls, and update...

  • Front Office Ambassador

    2 weeks ago

    Brisbane, Queensland, Australia beBeeCustomerService Full time $55,000 - $80,000

    This is a fascinating opportunity to work as a part-time Front Office professional at our hotel.Job OverviewWe are seeking an exceptional individual with a positive attitude who can deliver outstanding service to our guests during their stay.Main ResponsibilitiesProvide exceptional guest service by efficiently checking in and out of guestsRespond to all...

  • Front Office Coordinator

    1 day ago

    Brisbane, Queensland, Australia beBeeAdministrative Full time $66,000 - $84,000

    Front Office AdministratorWe are seeking a professional and welcoming Front Office Administrator to join our team. As the first point of contact, you will play a vital role in shaping the experience of everyone who interacts with us.Key ResponsibilitiesGreet and welcome all visitors with warmth and professionalism.Answer and direct phone calls, take...