Workshop Operations Coordinator

1 week ago

Newcastle, New South Wales, Australia beBeeAdministrative Full time $60,000 - $80,000
About This Opportunity

This is a challenging administrative role within a workshop environment, requiring the successful applicant to provide full support in various administrative and compliance functions.

Job Summary

An experienced Administrator with a strong background in maintenance administration is required to join our team at Tomago facility.

The ideal candidate will work closely with senior management and other teams to ensure the smooth operation of administrative functions within the workshop environment.

This opportunity involves providing comprehensive administrative support to the workshop team, ensuring accurate record-keeping, and maintaining a high level of integrity in all tasks.

The successful applicant will be responsible for raising purchase orders, managing tablet data, and reconciling timesheets.

Additional responsibilities include maintaining safety statistics, KPIs, and asset registers.

Apart from administrative tasks, the position also involves coordinating LMS training requirements, maintaining training records, and updating forms and checklists.

The ideal candidate will possess excellent organisational skills, attention to detail, and advanced computer literacy.

This is an excellent opportunity for an experienced administrator who wants to take ownership of this role and contribute to the effective operation of the workshop environment.

Key Responsibilities:
  • Raising purchase orders for facility maintenance, compliance, and standard monthly administrative tasks.
  • Managing labour hire POs and reconciling submitted timesheets against tablet data.
  • Recording safety statistics and KPIs for the Tomago facility.
  • Maintaining the site login system and conducting regular office and environmental inspections.
  • Coordinating uniform/PPE requirements for workshop employees and managing contractor relationships.
  • Maintaining asset registers, including tool calibrations and year-end reconciliation.
  • Ensuring all employees are up-to-date with LMS training requirements and maintaining training records.
  • Overseeing the shared admin mailbox and updating forms, checklists, procedures, and instructions.
Requirements:
  • Extensive experience as an Administrator, preferably in a workshop or maintenance environment.
  • High level of initiative, problem-solving skills, and ability to manage fluctuating workloads.
  • Excellent organisational skills, attention to detail, and advanced computer literacy (Microsoft Office Suite).
  • Experience using JDEdwards, invoicing, and purchasing systems (highly desirable).
  • Knowledge of underground mining machinery (advantageous).
Benefits:
  • Competitive remuneration package.
  • Job security with existing customer contracts.
  • Novated leases of motor vehicles through SGFleet.
  • Corporate discounts on motor vehicle purchases with Toyota.
  • Corporate discounts on car rentals with Hertz Australia.
  • Corporate discounts on tyre purchases with Beaurepaires.
  • Education assistance.
  • Employee referral programs.
  • Exceptional delivery awards.
  • Parental leave benefits.

Bis is a resources logistics company that provides technology-enabled haulage and value chain solutions for customers across multiple sites in Australia.

We have delivered customer-led innovations optimising operations since 1915. Our people are passionate and inventive, believing in better, looking after each other, and living by our values.

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