Bus Fleet Operations Coordinator

5 days ago

Newcastle, New South Wales, Australia beBeeAdministrative Full time $60,000 - $80,000
Asset Management Assistant

The successful candidate will provide administrative and procurement support to ensure the smooth operation of our bus fleet.

  • Key Responsibilities:
    • Generate purchase requisitions and issue approved purchase orders
    • Order parts, uniforms, supplies, and stationery for workshop operations
    • Conduct end-of-month fuel reconciliations (shared responsibility across the team)
    • Support payroll processes and resolve pay-related queries
    • Maintain and update mechanics' registers (licences, training, compliance, etc.)
    • Prepare KPI scorecards, stocktake, and audit documentation
    • Coordinate inspections, training sessions, and compliance activities
    • Assist with event management and coordination for workshops and staff functions
    • Support the preparation, communication, and maintenance of rosters
    • Filing and maintaining workshop records
About You:

The ideal candidate will have proven clerical and administrative experience along with:

  • Sound understanding of procurement processes for materials and services
  • Familiarity with automotive workshops and/or the bus industry
  • Strong analytical and problem-solving abilities
  • Excellent written and verbal communication skills
  • The ability to plan, prioritise, and execute tasks under time pressures
  • Experience with ERP systems such as Microsoft AX or SAP
  • Flexibility to travel between depots across the Central Coast and Hunter regions
  • Ability to safely lift and carry items when required
Why This Role?
  • Work with a leading transport provider
  • Be part of a supportive and collaborative team environment
  • Gain exposure across multiple depots and workshop operations
  • Opportunities for training, professional growth, and development
  • Contribute to the safe and reliable operation of our bus fleet

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