Chief Administrative Support Specialist

3 days ago

Sydney, New South Wales, Australia beBeeAdministrative Full time $90,000 - $120,000
Job Summary

Seeking a detail-oriented and proactive Administrative Support Specialist to provide comprehensive support to the Chief Executive Officer (CEO). This role involves conducting research, coordinating travel, managing communication, handling finances, and assisting with event planning and office operations.

Main Responsibilities:
  • Research and Analysis: Conduct in-depth research on various topics, including market trends, industry best practices, and travel destinations, considering factors such as climate, culture, safety, travel restrictions, and emerging trends.
  • Travel Coordination: Arrange and manage travel itineraries, including flights, accommodation, ground transportation, and necessary travel documentation, ensuring well-organized and optimized plans that minimize disruptions.
  • Communication Management: Facilitate effective communication between the CEO and internal/external stakeholders, maintaining strong relationships and resolving issues promptly.
  • Financial Support: Assist the CEO in tracking and managing expenses, processing invoices, preparing liquidations and reimbursements, and handling financial documentation, ensuring accurate and timely completion of tasks.
  • Event Planning and Office Management: Help organize company-wide events, conferences, and corporate functions, while also assisting with day-to-day office and HR functions, duties, and staff onboarding, including managing building accesses, IT/systems accesses, and keeping equipment records.

Requirements:

  • Excellent organizational, time management, and communication skills.
  • Able to work independently and collaboratively as part of a team.
  • Strong attention to detail and ability to maintain confidentiality.
  • Proficient in Microsoft Office Suite and other productivity tools.

Benefits:

  • Competitive salary and benefits package.

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