Chief Administrative Support Professional

4 days ago

Sydney, New South Wales, Australia beBeeAdministrative Full time $80,000 - $85,000
Key Role Summary

The Key Role of an Administrative Professional is to provide high-level administrative support to senior executives and other key stakeholders. This role requires the ability to work independently, prioritize tasks effectively and maintain confidentiality in all matters.

This is a structured job share arrangement for three days per week with another Administrative Professional, with part-time support for a General Manager on the remaining days. The successful candidate will be highly organized, professional and mature with excellent communication and interpersonal skills.

  • Manage diaries, scheduling meetings, prioritizing conflicting needs and ensuring time is available for critical meetings and reviewing of important papers.
  • Manage incoming emails/correspondence, redirecting questions and issues where appropriate and/or drafting acknowledgement or responses to emails.
  • Manage team meeting logistics, including Offsite sessions.
  • Work closely with the Strategy & Planning Manager to keep them well informed of upcoming commitments and ensure they have relevant time to provide any documents or information required.
  • Ensure requests/action items for the Chief Information Officer are proactively followed up and resolved in a timely manner.
  • Coordinating 1:1's, coaching sessions and performance reviews for all direct reports, and ensuring relevant paperwork is submitted on time.
  • Arrange domestic and international travel plans.
  • Expense management, including efficiently managing and reconciling expense reports, verifying receipts and ensuring compliance with company policies.
Required Skills and Qualifications
  • Minimum 5-8 years' experience operating at an Executive Assistant level.
  • Excellent interpersonal, stakeholder management and communication skills, including the ability to communicate with tact and diplomacy.
  • Proven ability to handle confidential information with discretion and demonstrate professionalism at all times.
  • Excellent writing skills.
  • High degree of initiative.
  • Strong organisational skills demonstrated by the ability to work autonomously, effectively prioritise and perform multiple tasks seamlessly, and with excellent attention to detail.
  • Advanced level of skill using Microsoft Office (Word, PowerPoint, Excel and Outlook).

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