Leading Senior Administrative Support Specialist

4 days ago

Sydney, New South Wales, Australia beBeeAdministrative Full time $80,000 - $115,000

Job Title: Executive Office Administrator

About the Role

We are seeking a highly skilled and experienced Executive Office Administrator to support our Animal Care Chief Executive Officer and Chief Financial and Operating Officer. The successful candidate will be responsible for managing all executive administrative and coordination requirements, including the annual cycle of executive functions, activities and events.

The ideal candidate will have strong experience in executive administration, excellent planning, prioritisation and organisation skills, and the ability to conduct research and prepare reports, documents, meeting agendas and presentations. A high level of interpersonal and communication skills across all levels of the organisation is essential.

Key Responsibilities:
  • Manage the annual cycle of executive functions, activities and events;
  • Provide administrative support to key committees and meetings;
  • Conduct research and prepare reports, emails and communications;
  • Ensure compliance with relevant regulations and requirements;
  • Manage travel and expense arrangements;
  • Oversee office budget and procurement requirements;
  • Undertake workplace induction for new employees and visitors;
  • Provide guidance and support to newly acquired Animal Care businesses and senior business leaders.
Requirements

To be successful in this role, you will require:

  • Strong experience managing the annual cycle of executive functions and activities;
  • Experience supporting senior leaders and their direct reports;
  • Intermediate to advanced Microsoft Office skills - Word, Excel, PowerPoint;
  • Excellent planning, prioritisation and organisation skills;
  • Ability to conduct research, assemble and review data to prepare reports, documents, meeting agendas and presentations;
  • Excellent interpersonal and communication skills across all levels of the organisation;
  • Strong attention to detail and writing skills;
  • Pet-friendly and comfortable working with pets (mainly dogs) in the office.

  • Medical secretary/administration support

    1 hour ago

    Sydney, New South Wales, Australia Specialist Practice Full time $60,000 - $80,000 per year

    We are a specialist surgical practice in Randwick seeking an experienced Medical Secretary/Administration professional to provide daily administrative and front of house support. This full-time roles requires a well-presented, friendly individual with the ability to manage a wide range of tasks with professionalism and discretion.Qualifications &...

  • Senior Administrative Specialist

    1 week ago

    Sydney, New South Wales, Australia beBeeLeadership Full time $84,436 - $112,331

    Job Opportunity: Senior Administrative SpecialistWe are seeking a highly skilled and experienced administrative specialist to lead our dynamic administration team. As a senior administrator, you will be responsible for delivering advanced clerical and managerial support across specialist clinical services.You will have the opportunity to develop your career...

  • Administrative Support Specialist

    1 week ago

    Sydney, New South Wales, Australia beBeeExecutive Full time $85,000 - $90,000

    Administrative Support SpecialistWe are seeking a highly skilled Administrative Support Specialist to provide exceptional support to our senior leadership team.The successful candidate will have previous experience in an administrative role, preferably at an executive level. They will be responsible for ensuring prioritization and effective use of time,...

  • Administrative Support Specialist

    3 days ago

    Sydney, New South Wales, Australia beBeeAdministrative Full time $74,400 - $99,600

    Administrative Support SpecialistPublic Sector People is seeking an experienced Administrative Support Specialist to provide high-level secretarial support to a senior executive. The successful candidate will have excellent organisational skills, attention to detail, and the ability to work independently.

  • Administrative Support Specialist

    13 hours ago

    Sydney, New South Wales, Australia beBeeAdministration Full time $99,938

    Job OverviewPivotal role in empowering senior leaders to deliver on their responsibilities and goals by working closely with the administrative team to enable operational effectiveness.Support senior leaders' teams with project-related tasks as required in alignment with development goals.Work collaboratively with the administrative team, including sharing...

  • Administrative Support Specialist

    1 week ago

    Sydney, New South Wales, Australia beBeeAdministrative Full time

    Job DescriptionWe are seeking an exceptional professional to join our team as an Administrative Support Specialist. This role combines high-level administrative support with responsibility for managing our client-facing office. You will be the first point of contact for clients and visitors, while also providing comprehensive support to our support team,...

  • Administrative Support Specialist

    7 days ago

    Sydney, New South Wales, Australia beBeeAdministrative Full time $90,000 - $120,000

    Administrative Support Specialist Job DescriptionWe are seeking a highly organized and detail-oriented Administrative Support Specialist to provide support to our senior leadership team.Manage complex projects and tasks with minimal supervision, utilizing strong organizational skills to meet deadlines and achieve goals.Develop and implement effective...

  • Administrative Support Specialist

    3 days ago

    Sydney, New South Wales, Australia beBeeSupport Full time $78,763 - $82,593

    Job Title:Administrative Support SpecialistAbout the Role:We are seeking a highly organized and efficient Administrative Support Specialist to join our dynamic team. As an integral member of our support staff, you will play a vital role in ensuring the smooth operation of our department.You will be responsible for providing secretarial and administrative...

  • Administrative Support Specialist

    17 hours ago

    Sydney, New South Wales, Australia beBeeAdministrative Full time $90,000 - $110,000

    Administrative Support SpecialistOur organisation seeks an experienced administrative support specialist to provide high-level administrative and secretarial duties.About the RoleCoordinate complex calendars for senior executivesArrange meetings and liaise with key stakeholdersManage travel arrangements and accommodation bookingsAssist with expense reports...

  • Administrative Support Specialist

    23 hours ago

    Sydney, New South Wales, Australia beBeeAdministrative Full time $90,000 - $120,000

    Job Title: Administrative Support SpecialistAbout the RoleThis role combines administrative support with office management. The Administrative Support Specialist will proactively manage diaries, meetings, and communications for senior executives, while overseeing all aspects of office operations from supplier management to event coordination.The role will...