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Senior Executive Administrator

2 months ago

Sydney, New South Wales, Australia Healthscope Full time

Join a Supportive Work Environment

We are seeking a highly skilled Executive Assistant to provide essential support to our Executive team in a dynamic and fulfilling role.

About the Position

This position is ideal for an accomplished Executive Administration Professional who is proactive and capable of managing a high-functioning executive office. The successful candidate will be responsible for ensuring the seamless operation of the executive office, managing complex schedules, and maintaining confidentiality with sensitive information.

You will work closely with a fast-paced executive professional, engaging with a diverse range of internal and external stakeholders.

About Healthscope

Healthscope is a leading healthcare provider committed to delivering high-quality services to the community. We are currently undergoing significant developments to enhance our facilities and services, including the introduction of advanced surgical technologies and an expansion of our operational capabilities.

Key Responsibilities

As the Executive Assistant to the General Manager and Director of Nursing, your responsibilities will include:

  1. Administrative Support:
    • Manage diaries and coordinate meetings with various stakeholders.
    • Handle executive communications, including phone calls, emails, and correspondence.
    • Organize and maintain an efficient filing system for both paper and electronic documents.
    • Assist with recruitment processes in collaboration with the HR team.
    • Contribute to a collaborative team environment by sharing ideas and working towards common goals.
  2. Human Resources Functions:
    • Oversee employment contracts and modifications.
    • Coordinate payroll processes and assist with inquiries.
    • Facilitate the onboarding process for new employees.
  3. E-Credentialing Management:
    • Process accreditation applications through the e-credentialing system.
    • Ensure compliance of medical professionals with necessary documentation.
    • Coordinate Medical Advisory Committee meetings.

Essential Qualifications

The ideal candidate will possess:

  • A minimum of three years of experience in an Executive Assistant or Executive Administration role.
  • A qualification in Business Administration or a related field.
  • Experience in a healthcare environment is preferred.
  • Advanced proficiency in IT systems, particularly MS Office.
  • Strong organizational skills with the ability to prioritize effectively.
  • Exceptional attention to detail and communication skills.
  • The ability to work independently and as part of a team.

We value confidentiality and professionalism in all aspects of our work.