Senior Executive Support Specialist

6 days ago

Sydney, New South Wales, Australia Chandler Macleod Full time

Job Title: Senior Executive Support Specialist

About the Role:

The Senior Executive Support Specialist will provide high-level executive and administrative support to senior executives, as well as assist the wider division with various duties. This role requires strong communication skills, professionalism, and the ability to build and maintain positive relationships in line with agencies policies and the APS Code of Conduct.

Key Responsibilities:

  • Providing executive and administrative support to senior executives
  • Managing multiple complex diaries and ensuring timely preparation for meetings and engagements
  • Maintaining accurate records and adhering to business systems and clearance processes
  • Handling budgeting, invoicing, and expense reconciliation tasks
  • Answering queries and responding to emails on behalf of senior executives
  • Managing documents (proofreading, drafting, editing, collating)
  • Coordinating travel arrangements
  • Supporting secretariat duties, including agenda preparation, minute-taking, and document distribution
  • Performing other duties to support the Division as required

Requirements:

  • Extensive experience as an Executive Assistant to a senior executive
  • Strong judgement and problem-solving skills, with the ability to interpret and apply policies and procedures
  • High-level organisational skills with excellent attention to detail
  • The ability to lead projects, identify issues, and propose solutions strategically
  • A sound understanding of the agency's functions or the ability to quickly acquire it
  • Expertise in office technologies and software, including Microsoft Office Suite, Finance, and iManage

How to Apply:

Chandler Macleod is seeking a highly organised individual with a passion for supporting senior executives and a keen interest in the work of the Federal Government. If you are interested in this role, please click on the apply button or email your CV to chloe.dye@chandlermacleod.com

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