Senior Administrative Coordinator

5 days ago

Townsville, Queensland, Australia beBeeProjectManagement Full time $70,000 - $120,000
Executive Assistant Project Manager Job

We are seeking a highly skilled and organized professional to support our senior executives and manage project deliverables efficiently. This role offers flexibility with remote or hybrid work arrangements and is ideal for candidates with strong communication and multitasking skills who thrive in fast-paced environments.

About the Role
  • Provide executive-level administrative support including calendar management, travel coordination, and correspondence handling
  • Assist in planning, coordinating, and monitoring projects to ensure timely delivery
  • Prepare reports, presentations, and documentation for internal and external stakeholders
  • Liaise with cross-functional teams to facilitate communication and project progress
  • Track project milestones, budgets, and resource allocation
  • Organise meetings, take minutes, and follow up on action items
  • Manage confidential information with discretion and professionalism
Requirements
  • Proven experience as an executive assistant, project coordinator, or similar role
  • Strong organisational and time management skills with attention to detail
  • Excellent written and verbal communication skills
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and project management tools (e.g., MS Project, Asana, Trello)
  • Ability to multitask and prioritise effectively in a remote work environment
  • Full working rights in Australia
Preferred Qualifications
  • Formal qualifications in business administration, project management, or related fields
  • Experience supporting C-level executives or senior management
  • Knowledge of Agile or other project management methodologies
  • Familiarity with cloud-based collaboration tools (e.g., Microsoft Teams, Zoom, SharePoint)
  • Strong problem-solving skills and a proactive approach to task management
Benefits
  • Flexible work options — fully remote or hybrid in Australia
  • Opportunity to work closely with senior leaders and contribute to key projects
  • Supportive team culture focused on development and collaboration
  • Exposure to a variety of industries and dynamic business environments

This is an excellent opportunity for a motivated and detail-oriented professional to join our team and take their career to the next level.

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