Executive Officer

3 days ago


Brisbane, Queensland, Australia Top Office Full time
Job Description

We are seeking an experienced Executive Officer to provide high-level administrative support to our Senior Leadership Team. This is a temporary assignment with a Qld Government department, offering an opportunity to work with a lead agency providing human and social recovery support to Queenslanders impacted by disasters.

Key Responsibilities
  • Executive Administrative Support: Provide confidential administrative support to the Executive Director, including diary management, secretariat duties, correspondence, appointments, travel arrangements, and overall office management.
  • Task Management: Manage and coordinate the task tracking system to ensure deadlines are met, identify emerging issues and trends, and escalate concerns.
  • Communication and Representation: Engage with stakeholders, representing the division and executive using a helpful, professional, and respectful manner.
  • Quality Assurance: Review responses for accuracy, grammar, and syntax, ensuring responses meet the request.
Requirements
  • Executive Administration Experience: Aligned experience in executive administration, including minute taking, organizing travel, and executive correspondence.
  • Communication and Interpersonal Skills: Well-developed communication (written and verbal) and interpersonal skills.
  • Technical Skills: Intermediate/advanced skills in MS Word and MS Outlook, with competency in MS Excel and MS PowerPoint.
  • Organizational Skills: Strong organizational skills with a proven ability to work well in a high-volume environment with competing deadlines.
  • Availability: Availability to commence as soon as possible.


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