Administrative Coordinator

4 days ago

Brisbane, Queensland, Australia beBeeBid Full time
Job Description

We are seeking a detail-oriented professional to join our Pre-Contracts team as a Bid and Estimating Administrator. In this role, you will provide critical coordination and administrative support to our Estimators and Bid Managers, ensuring tender processes run smoothly and efficiently from start to finish.

  • Monitor tender portals for expressions of interest (EOI's) and requests for tender (RFT's) and ensure they are shared with the team.
  • Set up and maintain project and client records in our ERP and CRM systems.
  • Create and manage SharePoint folders, access and documentation.
  • Work with the team to coordinate and update confidentiality deeds, bid programs, budgets and organisational charts.
  • Manage version control of client documents, ensuring updates are tracked and shared with the team.
  • Manage tender communications, including requests for information (RFI's) and coordinate responses from the team.
  • Schedule and organise tender review meetings and prepare supporting packs and presentations.
  • Assist with coordinating debriefs following unsuccessful tenders to support continuous improvement.

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