Executive Secretary for Committee Support

1 month ago

Melbourne, Victoria, Australia Australian Healthcare Associates Full time

About Us

Australian Healthcare Associates (AHA) is a renowned specialist health and human services consultancy with over three decades of experience. We partner with federal, state, and territory governments to drive significant improvements in health and social outcomes for Australians through evaluations, reviews, advisory, and program administration services.

We pride ourselves on our collaborative culture, passionate staff, and commitment to delivering exceptional results for our clients. Our high-performing team works tirelessly to ensure the highest standards of service excellence.

About the Role

The Executive Secretary will provide dedicated support to committees, ensuring seamless coordination and efficient communication. This full-time role requires strong organisational skills, sound judgment, diplomacy, and resilience.

Key responsibilities include:

  • Recruiting, appointing, and inducting committee members, as well as managing their remuneration
  • Maintaining professional relationships with stakeholders, including committee chairs, departmental representatives, and experts
  • Effective information management, including monitoring shared secretariat email inboxes and phone lines, and maintaining accurate records
  • Editing, formatting, consolidating, and distributing agenda papers and out-of-session items
  • Scheduling and hosting committee meetings online, keeping a record of attendee apologies and proxies
  • Providing logistical support for all committee meetings, including admitting attendees, sharing slides, monitoring chat, and taking detailed minutes
  • Drafting meeting minutes and action items for departmental and/or chair review
  • Managing timeframes to ensure successful delivery of contracted deliverables
  • Assisting with other activities within the Evaluation and Advisory division, including proposal preparation and deliverable development

You will benefit from AHA's extensive expertise, resources, and approach to supporting your career growth and professional development. We offer flexible and accessible working arrangements, enabling you to thrive in your role.

You'll have the opportunity to work from home and collaborate with our Melbourne-based team (minimum one day per week). About You

We're seeking an experienced professional with:

  • Tertiary qualifications in science or health sciences
  • Background in administration and governance
  • Strong organisational skills, sound judgment, and diplomatic approach
  • Excellent oral and written communication skills, with experience liaising with diverse groups, including government representatives and technical experts
  • Exact attention to detail
  • Excellent time management skills, including prioritising competing demands
  • Proficiency in Microsoft Office, including Word and Teams
  • Experience using Adobe Acrobat for collating meeting papers
  • Able to navigate and synthesise complex content
  • Availability to work outside business hours when necessary

If you possess the required skills, qualifications, and attitude, we encourage you to apply. Please upload your CV and a cover letter outlining how your experience aligns with the role's requirements.

Note: Applications without a tailored cover letter will not be considered. Estimated Salary: $80,000 - $100,000 per annum

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