Senior Business Operations Coordinator

1 month ago

Sydney, New South Wales, Australia Aurex Group Full time
Executive Assistant Role at Aurex Group

Are you a highly organized and detail-oriented professional looking to provide exceptional support to a busy executive team? We are seeking an experienced Executive Assistant to join our dynamic team in Sydney.

About the Company:
Aurex Group is a leading Real Estate Fund Manager dedicated to delivering unparalleled results. As a valued member of our team, you will have the opportunity to work with a talented group of professionals who share your passion for excellence.

Job Summary:
We are initially looking for Maternity Leave cover for a minimum of 12 months with potential for a permanent role for the right candidate. The ideal candidate will have a proven track record of providing high-level support to senior executives, managing multiple responsibilities, and thriving in a fast-paced environment.

Key Responsibilities:
  • Provide administrative, organisational, and relationship management support to the executive team.
  • Manage email correspondence, respond to important matters, and organise emails and documents efficiently.
  • Handle confidential and sensitive matters with discretion and professionalism.
  • Coordinate and manage the executive's diary, scheduling face-to-face meetings, teleconferences, and video calls.
  • Serve as a professional point of contact for clients, welcoming and greeting visitors.
  • Facilitate all travel arrangements, from business case creation to itinerary preparation.
  • Prepare documents, presentations, and administrative materials with meticulous attention to detail.
  • Compile agendas, take minutes, arrange catering, and fulfill ad-hoc requirements for internal and external meetings.

Finance and Operations:
  • Coordinate and manage reports, assist with deal tracking, fee forecasting, and budget reporting.
  • Handle expense claims, including corporate credit card and personal reimbursements.
  • Track recoverable and non-recoverable costs.
  • Facilitate supplier creation and payment processes, including invoices.
  • Oversee onboarding and offboarding processes for new starters and departing staff.

Events:
  • Coordinate team and client events, managing budgets, run sheets, guest lists, invitations, catering, venue reservations, and entertainment.

Qualifications:
  • Year 12 Level Education / TAFE or Business Studies.
  • Minimum 5+ years' experience providing high-level support to Senior Executives.
  • Experience in property/commercial real estate will be favourable.
  • Strong proficiency in Microsoft Office Suite and calendar management tools.
  • Exceptional organisational skills and attention to detail.
  • Strong communication skills and the ability to handle confidential information.
  • Ability to work autonomously and as a team member.

Salary and Benefits:
We offer a competitive compensation package, estimated to be around $80,000 - $120,000 per annum, depending on experience, plus additional benefits and opportunities for professional growth and development.

  • Strategic Business Operations Leader

    4 weeks ago

    Sydney, New South Wales, Australia Senior Full time

    Business Operations DirectorWe are seeking a highly skilled and seasoned professional to take on a senior leadership role in our organization.About the RoleThe successful candidate will be responsible for ensuring the smooth-running of day-to-day operations within a client team. This involves working closely with cross-functional teams to support their...

  • Senior Business Operations Coordinator

    1 month ago

    Sydney, New South Wales, Australia Norton Rose Fulbright Full time

    About UsNorton Rose Fulbright is a global legal practice that provides pre-eminent corporations and financial institutions with a full business law service. Our firm has more than 4,000 lawyers based in over 50 cities across the globe.Job SummaryWe are seeking an experienced Senior Business Operations Coordinator to support our Restructuring practice in...

  • Senior Operations Coordinator

    2 months ago

    Sydney, New South Wales, Australia Talent International Full time

    About the role:The Talent International team is currently seeking a highly skilled and experienced Senior Operations Coordinator to join our team. As a key member of our operations team, you will be responsible for overseeing the day-to-day business operations and ensuring that all activities are aligned with our business strategy. Your expertise in managing...

  • Senior Business Operations Specialist

    2 months ago

    Sydney, New South Wales, Australia Amazon Full time

    We are looking for a dynamic, organized self-starter to join the Amazon Business Operations team as a Senior Business Operations Manager. The ideal candidate will report to the International Talent Acquisition Senior Manager Recruitment Ops, Recruiting based in Sydney.This is a strategic role that requires managing the rhythm of the business for the Talent...

  • Global Operations Strategist

    4 weeks ago

    Sydney, New South Wales, Australia Senior Full time

    About the RoleWe are seeking a highly skilled Global Operations Strategist to join our team at EssenceMediaCom.This role offers an exciting opportunity for you to work with cross-functional teams, ensuring the smooth operation of day-to-day activities. You will be responsible for supporting the efforts of your colleagues and contributing to the development...

  • Senior Operations Coordinator

    1 month ago

    Sydney, New South Wales, Australia Qantas Airways Limited Full time

    OverviewQantas Airways Limited is a leading airline that operates with a strong focus on customer satisfaction, safety, and innovation. Our team members are passionate about delivering exceptional service and contributing to the success of our organization.SalaryWe offer an attractive salary package ranging from $90,000 to $110,000 per annum, depending on...

  • Senior Business Development Coordinator

    4 weeks ago

    Sydney, New South Wales, Australia Turner & Townsend Full time

    Company OverviewTurner & Townsend is a leading professional services company that delivers better outcomes for clients, helps its people realize their potential, and contributes to creating a prosperous society.We have over 118 offices in 47 countries worldwide and are passionate about making a difference. Our professionals work on some of the world's most...

  • Business Operations Coordinator

    4 weeks ago

    Sydney, New South Wales, Australia UPS Full time

    Job OverviewWe are seeking a highly skilled and organized Business Operations Coordinator to join our team at UPS. As a key member of our operations department, you will be responsible for performing general administrative tasks, preparing reports using various software packages, and handling small-scale projects.ResponsibilitiesPreparation of reports using...

  • Senior Event Operations Coordinator

    1 month ago

    Sydney, New South Wales, Australia Trippas White Group Full time

    Establish a strong presence for Trippas White Group at The Sydney Opera House by delivering exceptional event operations.The Senior Event Operations Coordinator is responsible for ensuring all aspects of events are prepared and executed to the highest standards, aligning with venue guidelines and operational protocols. This role requires close collaboration...

  • Business Operations Coordinator

    1 month ago

    Sydney, New South Wales, Australia Vertiv Full time

    Job DescriptionAs a Business Operations Coordinator at Vertiv, you will play a vital role in ensuring the seamless execution of our customer service operations. Your primary responsibility will be to act as the primary point of contact for assigned major customers, building strong relationships and trust through proactive communication and issue...

  • Business Credit Operations Manager

    4 weeks ago

    Sydney, New South Wales, Australia Allan Hall Business Advisors Full time

    About GreentechGreentech is a leading provider of solar and renewable solutions in Australia, making a significant impact on the country's sustainable energy landscape. As part of Metal Manufacturers Pty Ltd, one of Australia's largest privately-owned industrial groups, Greentech benefits from the resources, stability, and career development opportunities of...

  • Business Operations Coordinator

    4 weeks ago

    Sydney, New South Wales, Australia KitchenAid Australia Pty Ltd Full time

    About the RoleAs a Sales Coordinator with KitchenAid Australia Pty Ltd, you will be instrumental in driving business growth and success. The ideal candidate will have 2-3 years of experience in a similar role, possessing excellent analytical skills and the ability to work effectively in a fast-paced environment.We are seeking an individual who can assist the...

  • Business Operations Coordinator

    1 month ago

    Sydney, New South Wales, Australia TMGM Full time

    About the Role:We are seeking a highly skilled Business Operations Coordinator to join our team at TMGM, where you will play a vital role in conducting KYC activities and ensuring seamless onboarding for corporate and institutional clients.The ideal candidate will have experience in performing KYC activities, including PEP and sanctions screening, as well as...

  • Senior Building Operations Coordinator

    1 month ago

    Sydney, New South Wales, Australia Johns Lyng Group Full time

    Company OverviewJohns Lyng Group is a reputable and established insurance builder in Australia, with a strong presence since 1953. Our business units are highly talented and managed with transparency and honesty towards staff, making us ready for any building emergency.Job DescriptionWe are seeking an experienced Senior Building Operations Coordinator to...

  • Warehouse Operations Coordinator

    4 weeks ago

    Sydney, New South Wales, Australia Allan Hall Business Advisors Full time

    Lead Warehouse StorepersonWe are seeking an experienced and motivated Lead Warehouse Storeperson to join our team at Sprint Intercom & Security, a division of Metal Manufactures Pty Ltd. This is a full-time role based in Lane Cove with free onsite parking available.About the Role:The successful candidate will be responsible for leading daily warehouse...

  • Business Operations Coordinator

    1 month ago

    Sydney, New South Wales, Australia Insync Recruitment Group Full time

    Job OverviewWe are seeking an experienced Business Operations Coordinator to join our team at a highly successful privately owned manufacturing business with over 95 years of excellence and innovation in engineering and manufacturing.Key Responsibilities:Enter and maintain accurate billings of materialsAssist in managing production schedulesMaintain records...

  • Business Operations Coordinator

    4 weeks ago

    Sydney, New South Wales, Australia Scentre Group Full time

    We are seeking a highly motivated Business Operations Coordinator to join our Taxation team at Scentre Group.Job SummaryThis is a 12-month fixed-term contract opportunity that will see you supporting the Tax Team in their day-to-day administration with strong attention to detail and exceptional communication skills.The successful candidate will have...

  • Senior Training Coordinator KBR Maritime Operations

    4 weeks ago

    Sydney, New South Wales, Australia KBR Full time

    About the RoleWe are seeking a highly skilled and experienced Senior Training Coordinator to join our team at KBR. This is a 12-month fixed-term position with potential for extension.Job SummaryThe Senior Training Coordinator will be responsible for coordinating KBR resources and student administration within the Training Authority - Maritime Warfare (TA-MW)...

  • Senior Business Operations Manager

    1 month ago

    Sydney, New South Wales, Australia Cuscal Limited Full time

    About the Role:As a senior business operations manager at Cuscal Limited, you will be responsible for leading day-to-day operations and overseeing the implementation of operational strategies to improve efficiency and productivity.Key Responsibilities:Develop and implement operational strategies to drive business growth and improve customer satisfaction.Lead...

  • Senior Business Operations Manager

    4 weeks ago

    Sydney, New South Wales, Australia Anton Murray Consulting Full time

    Anton Murray Consulting is a leading boutique financial markets firm based in Sydney that specializes in promoting term deposits and other debt products to institutional and semi-government clients. We are seeking an experienced candidate to join our team as a senior business operations manager in a general management style role.This role will suit someone...