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Office Administration Specialist

2 months ago

Newcastle, New South Wales, Australia Monadelphous Full time

Company Overview:

Monadelphous is a prominent engineering group providing integrated services in project management, engineering, procurement, construction, maintenance, and industrial services to the resources, energy, and infrastructure sectors.

Position Summary:

We are seeking a dedicated Administration Assistant to enhance our operational efficiency. This role is pivotal in supporting our teams and ensuring seamless communication with stakeholders.

Key Responsibilities:

  • Performing data entry tasks, including maintaining essential registers.
  • Assisting with document management and control processes.
  • Providing support to the Health, Safety, Environment, and Quality (HSEQ) site team.
  • Reviewing and managing subcontractor onboarding documentation related to personnel, plant and equipment, and health and safety.
  • Facilitating communication with subcontractors to ensure clarity and efficiency.
  • Preparing and archiving critical documents.
  • Generating and distributing weekly and monthly reports.
  • Carrying out general administrative duties as required.

Candidate Profile:

The ideal candidate will possess:

  • Strong communication and interpersonal skills, with the ability to build effective relationships.
  • Excellent written communication skills and proficiency in the MS Office Suite.
  • A commitment to fostering a safe working environment.
  • Proof of eligibility to work in Australia.

To excel in this position, you should demonstrate well-developed interpersonal skills, a collaborative approach to work, and a commitment to continuous improvement. Your time management abilities will enable you to handle multiple tasks effectively. We offer a competitive remuneration package that reflects your skills and contributions.

At Monadelphous, we value diversity and encourage innovative thinking. We believe in recognizing the contributions of every team member, and your talents will be appreciated as you make a meaningful impact within the organization.