Executive Assistant For Senior Leaders

2 days ago

Melbourne, Victoria, Australia beBeeAdministrative Full time $110,000 - $130,000

Job Title: Executive Assistant To General Manager

About the Role

This position provides efficient, professional delivery of business and administrative support to two General Managers (GM). Key responsibilities include:

  • Ensuring prioritisation and effective use of time - diary and inbox management, scheduling meetings, managing correspondence.
  • Preparing GMs for week ahead - weekly 1:1 plan ahead meetings and prepare daily packs for GM to review/pre-read prior to next day meetings.
  • First point of contact - managing requests and approval process for external speaking engagements.
  • People onboarding - support for the team, including hardware and system access.
  • Coordinating meetings - internal/external with clients/stakeholders/agencies - including liaising with EA's and arranging meeting room bookings.
  • Proposing and arranging travel and itineraries; managing changes as required.
  • Sound financial management - reconciliation of monthly invoices and expenses for the team.
  • Providing support to the team - professional approach at all times and a high level of confidentiality and discretion.
  • Arranging events/functions/offsites/team building events (including catering where required) as required by the team.
  • Active engagement and participation in Leadership Team meetings - coordinating agendas/minute taking/actions and driving delivery.
  • Support GM to drive team delivery and outcomes with planned follow ups/reminders/action closing.
  • Create, develop and maintain strong relationships with all internal and external stakeholders.
  • Work closely with the EA network.
Requirements

The ideal candidate will have:

  • Previous Executive Assistant experience supporting at an executive level.
  • Ability to build and main strong stakeholder relationships.
  • The ability to manage workflow, priorities, work well under pressure and be flexible.
  • High level of pragmatic professionalism and advanced confidentiality skillset.
  • Self-motivated individual, who displays a pro-active style, has exceptional attention to detail and an inherent desire to provide excellent customer service
We Offer

We operate in a hybrid work environment, meaning an equal blend between being in the office & working remotely.

We value diversity and inclusion. We're committed to creating an inclusive workplace culture that reflects the communities we serve.

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